Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Checking Lock Status of Cells.

Checking Lock Status of Cells

Written by Allen Wyatt (last updated November 14, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021


1

Excel allows you to easily change whether a cell is formatted as locked or unlocked. This attribute is handled on a cell-by-cell basis, even though the effects of the locking (or unlocking) are not evident until such point as you protect the entire worksheet.

Since locking and unlocking can be done on an individual cell basis, you may wonder if there is a way to display the lock status (locked or unlocked) of all your cells in a worksheet, at one time, without the need to check each cell individually.

The default lock status for cells is locked, so it probably makes more sense to select those cells that are unlocked. One way you can do that is to follow these steps:

  1. Press Ctrl+F. Excel displays the Find tab of Find and Replace dialog box.
  2. Click the Options button to enlarge the dialog box.
  3. Click the Format button at the right side of the Find What box. Excel displays the Find Format dialog box.
  4. Make sure the Protection tab is displayed. (See Figure 1.)
  5. Figure 1. The Protection tab of the Find Format dialog box.

  6. Make sure the Locked check box is not selected.
  7. Click OK to close the Find Font dialog box.
  8. Click Find All.

At this point, Excel will do one of two things. If it finds any unlocked cells, the addresses of those cells are listed on the screen. If it doesn't find any unlocked cells, then it informs you that it can't find them.

You can also use conditional formatting to highlight unlocked cells. Follow these steps:

  1. Select all the cells you want to check. (You can select all the cells in the worksheet, if you desire.)
  2. With the Home tab of the ribbon displayed, click the Conditional Formatting option in the Styles group. Excel displays a palette of options related to conditional formatting.
  3. Choose New Rule. Excel displays the New Formatting Rule dialog box.
  4. In the Select a Rule Type area at the top of the dialog box, choose Use a Formula to Determine Which Cells to Format. (See Figure 2.)
  5. Figure 2. The New Formatting Rule dialog box.

  6. In the Format Values Where This Formula Is True box, enter the following formula:
  7.      =CELL("protect",A1)=0
    
  8. Click Format to display the Format Cells dialog box. (See Figure 3.)
  9. Figure 3. The Format Cells dialog box.

  10. Use the controls in the Format Cells dialog box to specify how you want the cells formatted.
  11. Click OK to close the Format Cells dialog box.
  12. Click OK.

Now all the cells in your worksheet that are unlocked will have the formatting you defined in step 7.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10766) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Checking Lock Status of Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Putting Amounts in Month Columns

Sometimes putting together a formula can be a challenge. Part of the process, though, is examining the data with which ...

Discover More

Last Document Saves Not Saved

Click the Save button and you expect your document to be saved, right? What if you later discover it wasn't really saved? ...

Discover More

Changing Ribbon Tool Defaults

The tools available on the Ribbon allow you to easily format information in a worksheet. If you'd like those tools to ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Stopping Worksheets from being Reprotected

Securing worksheets and workbooks is a big concern for many people. If you password-protect a worksheet, you expect that ...

Discover More

Using a Protected Worksheet

If you have a worksheet protected, it may not be immediately evident that it really is protected. This tip explains some ...

Discover More

Forcing a Worksheet to be Protected Again

Excel allows you to protect your worksheets so they can only be changed as you want to have happen. If you unprotect a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 7?

2022-01-13 19:53:16

Jim

This does not appear to work when Excel is opened in the browser. Any ideas?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.