Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting Non-Blank Cells.
Written by Allen Wyatt (last updated June 13, 2020)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and 2021
You may already know that you can use the COUNTBLANK function to return the number of blank cells in a range. What if you want to count the number of non-blank cells in the same range? One way is to use the COUNTA function, as shown here:
=COUNTA(B1:B13)
The only problem with this formula is that it doesn't return the complementary value to what COUNTBLANK returns. In other words, the result of COUNTA added to the result of COUNTBLANK doesn't equal the total number of cells in the original range. The reason for this is that both COUNTBLANK and COUNTA treat formulas differently. COUNTBLANK includes, as blank, formulas that return a blank value. COUNTA does not consider such cells blank (even though a blank is returned), so it includes them in its count.
If you consider non-blank cells to be those that are not returned by COUNTBLANK, then you will need to use a longer formula:
=(ROWS(B1:B13)*COLUMNS(B1:B13))-COUNTBLANK(B1:B13)
This formula subtracts the COUNTBLANK result from the total number of cells in the same range.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11100) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Excel here: Counting Non-Blank Cells.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
If you use Excel to track projects on which you are working, you may want to determine how many projects were in-process ...
Discover MoreWant to be able to take information that is in one cell and match it to data that is contained in a table within a ...
Discover MoreThe formulas in your worksheet can be displayed (instead of formula results) by a simple configuration change. You can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Comments