Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Moving Comment Background Pictures to Cells.
by Allen Wyatt
(last updated January 17, 2015)
Francois has a bunch of comments in a worksheet, and each comment contains a picture as a background. He would like to remove those background pictures from the comments and place them, instead, as graphics in the cells just to the right of where the comments are located.
The only way to do this is with the aid of a macro. The reason is that you cannot manually select and copy any graphic that has been stored in the background of a comment. You can, in a macro, approximate "grabbing" the image:
Sub CommentPictures() Dim cmt As Comment Dim rCell As Range Dim bVisible As Boolean For Each cmt In ActiveSheet.Comments With cmt bVisible = .Visible .Visible = True Set rCell = .Parent.Offset(0, 1) .Shape.CopyPicture _ Appearance:=xlScreen, Format:=xlPicture rCell.PasteSpecial Selection.ShapeRange.LockAspectRatio = msoFalse Selection.Width = rCell.Width Selection.Height = rCell.Height .Visible = bVisible .Shape.Fill.OneColorGradient msoGradientFromCenter, 1, 1 End With Next cmt End Sub
The macro steps through each comment in the active worksheet. The entire comment (including the background) is copied as a graphic to the Clipboard, then it is pasted into the desired cell. The background of the comment is then set to a different fill instead of the graphic.
You should note that this approach provides only an approximation of grabbing the background picture. It also, in copying the entire comment as a graphic, copies any text that is contained in the comment.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11165) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Moving Comment Background Pictures to Cells.
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