Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Counting Comments in a Worksheet.

Counting Comments in a Worksheet

by Allen Wyatt
(last updated May 4, 2020)

1

Sanjib would like to get a count of all the comments in a worksheet. Unfortunately, Excel doesn't include a function that allows you to access this information. You can, however, get the value manually by using this process:

  1. Press F5. Excel displays the Go To dialog box.
  2. Click Special. Excel displays the Go To Special dialog box. (See Figure 1.)
  3. Figure 1. The Go To Special dialog box.

  4. Make sure the Comments radio button is selected.
  5. Click OK. Excel selects all the cells that contain comments.
  6. Right-click the status bar and choose Count. The status bar now displays the number of selected cells—the number of comments in the worksheet. (This only works accurately if there is something in each cell that has a comment associated with it.)

If you want to get the number of comments and place it into a cell, then you need to use a macro to create a user-defined function.

Function CountComments(rCell As Range)
    Application.Volatile
    CountComments = rCell.Parent.Comments.Count
End Function

This function grabs the value of the Count property for the Comments collection. It is then returned by the function to the worksheet. To use it in your worksheet, enter a formula such as the following:

=CountComments(A1)

The cell address you use in the formula is unimportant; it should simply reference a cell on the worksheet for which you want the count.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12363) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Counting Comments in a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing with Plain Text

When using Find and Replace, how your replacements are formatted will depend on how the text being replaced is formatted. ...

Discover More

Understanding Justification

Paragraphs can be aligned in four different ways. This tip examines those alignment methods.

Discover More

Find and Replace in a Column or Row

Need to search for information in a table? Word allows you to easily limit your search to an entire column or row, as ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the ...

Discover More

Moving Comment Background Pictures to Cells

When formatting comments, you can use a graphic as a background for the comment box. If you later want to move this ...

Discover More

Editing a Comment Close to Its Cell

Have you ever chosen to edit a comment, only to find that the comment is quite a ways from the cell with which it is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 5?

2020-05-06 01:50:12

HARISH GUPTA M.R

'Codes to count no of comments in a activesheet
Function CountComments1()
CountComments1 = ActiveSheet.Comments.Count
End Function

'Codes to count no of comments in a range
Function CountComment2(rCell As Range)
Dim cl
On Error Resume Next
CountComment2 = 0
For Each cl In rCell
If cl.Comment.Shape.Top < 0 Then
Else
CountComment2 = CountComment2 + 1
End If
Next cl
On Error GoTo 0
End Function


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.