Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Entering Info into Multiple Cells.

Entering Info into Multiple Cells

Written by Allen Wyatt (last updated October 30, 2021)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365

3

It is not unusual to enter the same information in multiple cells in Excel. If you have such a need, you might want to try this little gem:

  1. Select all the cells that will contain the information. If the cells are not contiguous, hold down the Ctrl key as you click on each cell in the set.
  2. Type the information you want to enter, but don't press Enter.
  3. Press Ctrl+Enter.

Presto! Every cell you selected contains the same information.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11338) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Entering Info into Multiple Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing Cell Formats

Need to replace the formats applied to some cells with a different format? Those using Excel 2003 will find it easy; ...

Discover More

Checking if a Workbook is Already Open

Knowing if a workbook is already open can be a prerequisite to your macro working correctly. Here's how to check it out.

Discover More

Creating a New Document in VBA

When working with documents in a macro, it makes sense that you may need to create a document from time to time. Here's ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Inserting a Radical Symbol

The radical symbol is used frequently in some branches of mathematics. If you want to insert a radical symbol in a cell, ...

Discover More

Viewing the Contents of a Very Wide Cell on Demand

Each cell in a worksheet can hold quite a bit of information. If you want to see the information in the cell without the ...

Discover More

Entering Numbers in Excel

Enter information into a cell, and Excel needs to figure out what type of information it is. Here's how Excel interprets ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four minus 0?

2021-11-03 06:49:43

Mike D.

If you have data in a cell already this will work.
Select the destination cells then select the source cell last.
Press F2 followed by the Ctrl+Enter and voila.

2021-10-30 16:05:31

Tomek

You have to remember that if you used formulas with references to other cells, the formulas will behave the same way as if you copied them from the source cell to all other selected cells. So absolute references will not be changed, but relative ones will be adjusted.

2021-10-30 11:38:26

Rob V.

Wow, I knew there had to be a way to do this, but I couldn't figure it out!

I just happen to have a spreadsheet that can use this sort of editing, so good timing!

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.