Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Entering Info into Multiple Cells.

Entering Info into Multiple Cells

by Allen Wyatt
(last updated January 29, 2021)

9

It is not unusual to enter the same information in multiple cells in Excel. If you have such a need, you might want to try this little gem:

  1. Select all the cells that will contain the information. If the cells are not contiguous, hold down the Ctrl key as you click on each cell in the set.
  2. Type the information you want to enter, but don't press Enter.
  3. Press Ctrl+Enter.

Presto! Every cell you selected contains the same information.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11338) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Entering Info into Multiple Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five more than 7?

2021-01-29 03:23:22

kiwerry

@ Mark: old comments sometimes contain useful information. Here, scroll down to Myra E's comment of 28 Sept 2015.


2021-01-29 03:15:19

Mark

Great tip. Is it possible to apply this across multiple sheets too?


2020-08-25 17:27:01

Roy

Something to note about Myra E's comment is that the items so created, while array formulas, are only connected in their own worksheets.

So one couldn't, for example, click all sheets, select a cell, create a little CSE array on each page that connects the pages so that trying to delete a sheet would fail as it would be editing a portion of an array. The cells filled in that processs are indeed little CSE arrays, even if only something like {23}, but only cells in a given sheet are part of a single array, not across sheets. And something like {=C1} refers to each sheet's C1, not to the C1 on the sheet that is active when creating the formula, One would still have to use appropriate other methods like Named Ranges for that kind of referent.


2015-09-28 12:01:21

Greg D.

Thanks for the very useful tip!


2015-09-28 11:56:58

KC

Wow - Wonderful tip!!


2015-09-28 11:50:45

Myra E

Nice tip. I was able to get it to work across sheets in the same workbook. Just select the sheets first to group them. Then select the cells as you normally would. Because the sheets are grouped, whatever you do on one sheet repeats on all sheets in the group.


2015-09-27 23:31:16

Dolf

Thanks Allen, very smart.


2015-09-26 07:31:12

Kelly F

Thank you, very simple but helpful tip


2015-09-26 07:15:57

jess83

Thanks for a useful tip. Worked fine on the same sheet, but I couldn't make it work across sheets in the same workbook.


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