Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Entering Info into Multiple Cells.

Entering Info into Multiple Cells

by Allen Wyatt
(last updated October 30, 2021)

3

It is not unusual to enter the same information in multiple cells in Excel. If you have such a need, you might want to try this little gem:

  1. Select all the cells that will contain the information. If the cells are not contiguous, hold down the Ctrl key as you click on each cell in the set.
  2. Type the information you want to enter, but don't press Enter.
  3. Press Ctrl+Enter.

Presto! Every cell you selected contains the same information.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11338) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Entering Info into Multiple Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine more than 9?

2021-11-03 06:49:43

Mike D.

If you have data in a cell already this will work.
Select the destination cells then select the source cell last.
Press F2 followed by the Ctrl+Enter and voila.


2021-10-30 16:05:31

Tomek

You have to remember that if you used formulas with references to other cells, the formulas will behave the same way as if you copied them from the source cell to all other selected cells. So absolute references will not be changed, but relative ones will be adjusted.


2021-10-30 11:38:26

Rob V.

Wow, I knew there had to be a way to do this, but I couldn't figure it out!

I just happen to have a spreadsheet that can use this sort of editing, so good timing!


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