Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Ignoring Paragraph Marks when Pasting.

Ignoring Paragraph Marks when Pasting

by Allen Wyatt
(last updated October 11, 2014)

6

Sharon has text in which information is separated by paragraph marks. She wants to copy it to a single cell in an Excel worksheet, but whenever she tries pasting the information, Excel separates the information into different cells based on the paragraph marks.

This behavior (recognizing the paragraph marks as the start of a new chunk of data) is normal in Excel. There are, however, a couple of ways you can approach the problem.

The first is to simply change how you are doing your pasting. Follow these steps:

  1. In Word or whatever is your source program, copy the desired text to the Clipboard. (Selecting it and pressing Ctrl+C will do fine.)
  2. In Excel, select the cell where you want the information pasted.
  3. Press F2. This switches to edit mode for the cell, and you should see the insertion point blinking in the Formula bar. (If you don't want to take your hands off the mouse, you could also double-click the cell to enter edit mode.)
  4. Press Ctrl+V to paste the information from the Clipboard.

That's it; the information is pasted into the single cell. This works because you were in edit mode before you did the paste, so everything was done in the selected cell rather than going through Excel's normal import filter.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8940) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Ignoring Paragraph Marks when Pasting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Column Width Using the Ribbon

If you want to resize the width of your table columns, you can do it using a mouse, but you can get more precise widths ...

Discover More

Hyperlinks from Headings to the TOC

A table of contents is a great way to help organize lengthy documents. In a default TOC, you can use each entry as a ...

Discover More

Making Word Remember My Settings

Ever had the experience of setting some configuration option in Word, only to have the option revert to a different ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Splitting Information into Rows

Got too much information in a single cell? Here's how you can use a macro to pull apart that information and put it into ...

Discover More

Selecting Noncontiguous Ranges with the Keyboard

It's easy to select non-contiguous ranges using the mouse, but may seem more daunting if you are simply using the ...

Discover More

Disabling Dragging and Dropping

Excel allows you to easily paste information into a worksheet, including through simply dragging and dropping the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 8?

2014-10-16 12:27:15

Chuck Trese

Chris, all,
The ability to make the formula bar multi-line has been there at least since 2003. I don't remember, but I would guess even earlier.


2014-10-16 11:41:46

Chris C

Thanks Nick, that DID help, the first time I read it;) Actually my version - 2013- has a drop down arrow to open the Formula Bar and show a right side scroll bar, so your suggestion works perfectly there also. You can also drag it open. Not sure if 2010 has the same opening capability of the Formula Bar.


2014-10-16 03:37:17

Nick, London

Chris C
To insert a return within a cell use ALT + Return. Best to do this in the cell, with wrap text on, as the Formula Bar only displays one of the lines of text.

Hope that helps.


2014-10-13 11:28:42

Chris C

Alternatively you can simply Rt click and paste it into the Formula Bar after selecting the cell. Within that you can remove CRLF or bullet points or whatever.

I haven't figured out how to insert a CRLF in the text string while it is in the Formula Bar though. I do that by first pasting into Notepad++ or Word and formatting, then copy and paste into the Formuala Bar.


2014-10-13 09:00:48

CaroleJean

This is an awesome tip! Will pass it along to other Excel users at work.


2014-10-13 08:59:26

Bigger Don

Alan, Alan, Alan...

You said there are a couple of ways and only gave us one (unless my reading skills are shot).

Here's a second option. Instead of clicking F2 after the selecting the cell, you can double-click the cell, paste with then CTL-V, right-click (context) menu, or the Paste icon.

I've never been an F2er, I've always double-clicked. They both work.

Different strokes (clicks) for different folks!


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.