Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Ignoring Paragraph Marks when Pasting.

Ignoring Paragraph Marks when Pasting

by Allen Wyatt
(last updated February 13, 2021)

2

Sharon has text in which information is separated by paragraph marks. She wants to copy it to a single cell in an Excel worksheet, but whenever she tries pasting the information, Excel separates the information into different cells based on the paragraph marks.

This behavior (recognizing the paragraph marks as the start of a new chunk of data) is normal in Excel. One way to approach this problem is to simply change how you are doing your pasting. Follow these steps:

  1. In Word or whatever is your source program, copy the desired text to the Clipboard. (Selecting it and pressing Ctrl+C will do fine.)
  2. In Excel, select the cell where you want the information pasted.
  3. Press F2. This switches to edit mode for the cell, and you should see the insertion point blinking in the Formula bar. (If you don't want to take your hands off the mouse, you could also double-click the cell to enter edit mode.)
  4. Press Ctrl+V to paste the information from the Clipboard.

That's it; the information is pasted into the single cell. This works because you were in edit mode before you did the paste, so everything was done in the selected cell rather than going through Excel's normal import filter.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8940) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Ignoring Paragraph Marks when Pasting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Graphics and Line Height

If the inline graphics in your document appear "chopped off," it could be directly related to the formatting within the ...

Discover More

Handling Long Lines in Address Labels

When you print address labels, you only have a limited amount of horizontal space for each line of the label. If your ...

Discover More

Hiding Columns Based on a Cell Value

Need to hide a given column based on the value in a particular cell? The easiest way to accomplish the task is to use a ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Symbols Convert to Numbers in Excel

Insert a symbol into a cell, and it should stay there, right? What if the symbol changes to another character, such as a ...

Discover More

Entering Info into Multiple Cells

Want to make an entry of the same value into a group of selected cells? It's easy to do with just one small change in how ...

Discover More

Using the Fill Handle from the Keyboard

The fill handle can save a huge amount of time when you are editing a worksheet. If you are really good at using the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2021-03-13 05:23:04

Einat

But what if you have a table in word, with a few paragraphs in a single cell ?


2021-02-23 08:41:09

NormThib

You can also enter edit mode by clicking into the formula bar after clicking the cell to select it.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.