Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Pop-Up Comments for Graphics.

Pop-Up Comments for Graphics

Written by Allen Wyatt (last updated May 27, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


4

Shane knows how to add comments to cells so that when you hover the mouse over the cell you can see the comment. He would like to do the same thing with graphics—have a comment or pop-up box appear when a person hovers the mouse over a graphic placed in a worksheet. While Shane could adjust cell size to match the graphic and then attach the comment to the cell, the size of the graphics he is using really don't make that practical. He wonders if there is a way to have pop-up comments appear when someone moves the mouse over a graphic in a worksheet.

There is no way to do this using the Comments feature of Excel, but there are some workarounds. The first involves using hyperlinks. Just follow these steps:

  1. Insert the graphic in your worksheet and size as desired.
  2. Select the graphic (click on it once).
  3. Press Ctrl+K. Excel displays the Insert Hyperlink dialog box. (See Figure 1.)
  4. Figure 1. The Insert Hyperlink dialog box.

  5. Click the Place In This Document button.
  6. If desired, in the Type the Cell Reference box, enter the address of a cell close to or behind your graphic.
  7. Click the ScreenTip button. Excel displays the Set Hyperlink ScreenTip dialog box.
  8. Enter the text you want displayed.
  9. Click on OK to dismiss the Hyperlink ScreenTip dialog box.
  10. Click on the OK button to dismiss the Insert Hyperlink dialog box.

The result is that when someone hovers the mouse pointer over the graphic, a small note appears—usually below the graphic—that contains the ScreenTip text. It isn't quite as noticeable as a regular Excel Comment, but it does provide a little assistance.

If you want something a bit harder to miss, then a macro might be helpful. There are a number of different ways you could approach a macro-based solution, but perhaps the easiest is to simply create a macro such as the following:

Sub MyMacro()
    MsgBox "This is my comment"
End Sub

Back in your worksheet, right-click on the graphic and choose Assign Macro from the resulting Context menu. Excel shows you a list of all the macros available to you; you should pick the short one you just created (in the example above it is "MyMacro").

Now, when you click on the graphic, you see a message box that contains whatever text you specified in your macro. It isn't quite as automatic as only requiring the person to scroll over the graphic, but it does provide a handy way to convey a lot of information to the user.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11397) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Pop-Up Comments for Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine less than 9?

2023-05-30 11:41:35

J. Woolley

My most recent comment was originally "suspected as spam" but subsequently unblocked by Allen. Unfortunately, that process ignores all paragraph endings and combines everything into a single paragraph. A new paragraph should start wherever you see 4 consecutive space characters.


2023-05-30 11:14:29

J. Woolley

If you prefer the Tip's macro-based solution MyMacro, consider one of the following procedures included in My Excel Toolbox:    Popup "This is my comment", vbSystemModal, , TimeOutPopup's first 3 arguments and its returned result are similar to MsgBox. It runs in a separate process using VBScript; therefore, vbSystemModal (4096) is recommended to keep it on top. If optional TimeOut is zero (default), then Popup must be dismissed by the user (like MsgBox); otherwise, it will disappear after TimeOut seconds.     Notify "This is my comment", , , TimeOutNotify runs in a separate process using VBScript to display a Notification BalloonTip above the Windows System Tray and in its Action Center. As with Popup, if optional TimeOut is zero (default), the message must be dismissed by the user.    MsgBoxCustom "This is my comment", , , , , Range("E10")MsgBoxCustom displays a standard MsgBox with custom position and/or button labels. Its first 5 arguments and returned result are the same as MsgBox. The optional 6th argument (position) can be a worksheet's cell or absolute screen coordinates.     MsgBoxModeless "This is my comment", , , , "NextMacro", , Range("E10")MsgBoxModeless displays a persistent modeless MsgBox as a UserForm with a single button. All argument's are optional except the first. The button's label (2nd argument) and font (4th argument) can be customized. The 5th argument specifies a macro to run after the button is clicked. The 6th argument is a ToolTip for the button. As with MsgBoxCustom, the last argument (position) can be a worksheet's cell or absolute screen coordinates. See https://sites.google.com/view/MyExcelToolbox/


2023-05-29 14:31:08

J. Woolley

Re. my previous comment (in case you noticed), TextBox1 has False AutoSize and True SelectionMargin in Figure 1 but True AutoSize and False SelectionMargin in Figure 2. The latter is recommended.


2023-05-28 12:44:10

J. Woolley

Here's one way to add a popup message when the mouse is over an arbitrary shape in a worksheet (but not a chart sheet). In this example (see Figure 1 below) the shape is a blue oval.
1. Surround the shape with two concentric ActiveX Label controls Label1 (smaller) and Label2 with transparent BackStyle, null BorderStyle, and null Caption.
2. Add ActiveX TextBox control TextBox1 with ToolTip BackColor, opaque BackStyle, single BorderStyle, True AutoSize, True MultiLine, True WordWrap, False SelectionMargin, and appropriate Text.
3. The z-order of these shapes must be Label1 (front), then Label2, then TextBox1, then blue oval (back).
4. Add the following event procedures to the Sheet document module applicable to the worksheet containing these controls:

Private Sub Label1_MouseMove(ByVal Button As Integer, _
    ByVal Shift As Integer, ByVal X As Single, ByVal Y As Single)
    TextBox1.Visible = True
End Sub

Private Sub Label2_MouseMove(ByVal Button As Integer, _
    ByVal Shift As Integer, ByVal X As Single, ByVal Y As Single)
    TextBox1.Visible = False
End Sub

Private Sub Worksheet_Deactivate()
    TextBox1.Visible = False
End Sub

5. If desired, add the following event procedure to the ThisWorkbook document module, but replace Sheet1 with the Sheet containing TextBox1:

Private Sub Workbook_Activate()
    Sheet1.TextBox1.Visible = False
End Sub

Now the popup message will appear (see Figure 2 below) and disappear when the mouse passes over the blue oval shape.

Figure 1. 

Figure 2. 


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