Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Getting Help when Entering Functions.
One of the tools that Excel provides for adding functions to a formula is the Insert Function tool on the Formulas tab of the ribbon. It starts a wizard-like interface that leads you through constructing the function properly. If you are like most frequent users of Excel, this level of help is a little much; all you need is a memory-jog as to what parameters should be used with the function.
One obscure shortcut provided in Excel actually provides just the amount of help you may want. For example, let's say you know you want to use the SUBSTITUTE function, but you cannot remember all the parameters that are used with it. Type an equal sign, followed by SUBSTITUTE and a left parenthesis, like this:
=SUBSTITUTE(
Now, press Shift+Ctrl+A. Excel magically adds all the parameters for the formula, like this:
=SUBSTITUTE(text,old_text,new_text,instance_num)
What's more, the first parameter (text) is highlighted, and you can simply start typing what you want used for that parameter. Replace or delete the other parameters, as desired, and you have your correctly constructed function ready to go.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11472) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Getting Help when Entering Functions.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
Need to get rid of everything in a worksheet except for your formulas? You can do it rather easily by applying the ideas ...
Discover MoreImporting data into Excel that was generated in other programs can have some interesting side effects. For instance, you ...
Discover MoreGot some text that is "run together" and needs spaces inserted to improve readability? There are a variety of approaches ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2019-12-20 04:28:15
Peter Atherton
Liz
Try again!
(see Figure 1 below)
Figure 1.
2019-12-19 18:31:17
Peter Atherton
Liz
I made a typo so the image was lost.
{{fig}]
2019-12-19 18:26:38
Peter Atherton
Liz
Substitute is not really used to replace one name with another; you'd be better just typing over the name. It is used to edit a range of cells. Say we want to insert a comma between first and last names instead of just a space.
If cell B10 contains John Smith the the formula =Substitute(B10," ",", ") returns John, Smith & this formula can be copied down.
The picture shows the help section on a couple of formulas. Note if you edit a formula in the formula bar the help appears just below it.
[{fif}]
2019-12-18 10:39:58
Liz
Allen: your tips are very helpful but as an elementary user, I would find it helpful if you put examples into all your answers: above, for example, how, exactly, would John Doe change to Jane Smith - It is not always clear to me. Or substitue "January" for "file name" for example in other examples.
2019-12-18 06:17:55
Martyn Crawford
What a great little tip - thanks Allen!
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments