Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Locking the Print Area.

Locking the Print Area

by Allen Wyatt
(last updated November 26, 2016)

2

Karolyne shares workbooks with other people. Once in a while those people will, without knowing it, make changes to a worksheet that results in many, many pages being printed. Karolyne is looking for a way to set a print area in such a way that it is "locked" and could not be changed or removed.

There are a couple of things you can try. First, you can set your print area and then apply worksheet protection that allows only some of the cells in the worksheet to be selected. This will preclude those strange changes that result in huge printouts. It won't, however, stop someone from changing the print area so it includes only those unprotected cells.

The only way to "protect" the print area is to use a macro that will force the desired print area. One natural place to enforce this is just before printing. The following event handler (added to the ThisWorkbook module) will change the print area for worksheet Sheet1 to the range A1:C25:

Private Sub Workbook_BeforePrint(Cancel As Boolean)
    Worksheets("Sheet1").PageSetup.PrintArea = "A1:C25"
End Sub

This approach will only work, obviously, if the user enables macros when the workbook is opened. You can change the specified sheet name and range as desired.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11497) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Locking the Print Area.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Bottoms of Pages

When you allow Word to naturally flow your text through a document, you may find that the text on each page ends at a ...

Discover More

Finding Cells Filled with a Particular Color

Do you need to find cells that are formatted with a particular color? How you accomplish this task depends on your version of ...

Discover More

Comparing Workbooks

Do you need to compare two workbooks to each other? While you can use specialized third-party software to do the comparisons, ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but you ...

Discover More

Setting the Print Area

Many people, when they print a worksheet, print the entire thing. You don't have to, however. You can specify that Excel ...

Discover More

Clearing the Print Area

Excel allows you to specify which portions of a worksheet should be printed when you send output to your printer. If you want ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 4?

2016-12-05 05:17:58

Willy Vanhaelen

@Corinne Honaker

To delete an entire sheet:
- right click it's tab
- a context menu appears
- select Delete and confirm.


2016-11-26 18:52:09

Corinne Honaker

I am a volunteer for a medical facility.
They have asked me to edit a 116 pg
document that has various formats, fonts
etc.because so many have input to this
document.

I need to know how to DELETE a entire
sheet(s) when it is no longer needed.

please tell me how to easily do that.
thank you.

NEW Subscriber to this site:
CA Honaker


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.