Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

by Allen Wyatt
(last updated May 28, 2016)

3

If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Display the Page Layout tab of the ribbon.
  3. In the Page Setup group click the Print Area tool and then click Clear Print Area. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. In the Page Setup group click the Print Area tool and then click Set Print Area. Excel marks each of your ranges as part of the print area.
  7. Print as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6789) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is eight minus 1?

2016-06-22 17:36:02

Roxanne Kroker

When you put select the ranges in Print Area, Excel always prints each range on a separate page.

How do I get them to print on one page?


2016-05-29 06:03:49

Willy Vanhaelen

@Sharon Pickthorne

When you put 2 ranges in Print Area, Excel always prints each range on a separate page.


2016-05-28 11:28:45

Sharon Pickthorne

I tried this since I'm teaching Excel and just covered naming cells and ranges - but it seems to put the 2 ranges on 2 pages in Print Peview - even though they were only 3 columns apart and about 15 rows high?
What am I doing wrong?


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