Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

by Allen Wyatt
(last updated May 28, 2016)

3

If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Display the Page Layout tab of the ribbon.
  3. In the Page Setup group click the Print Area tool and then click Clear Print Area. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. In the Page Setup group click the Print Area tool and then click Set Print Area. Excel marks each of your ranges as part of the print area.
  7. Print as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6789) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Boilerplate Document

If you have several boilerplate documents you need to routinely use in Word, then you should learn how to use templates. ...

Discover More

Getting Rid of Extra Quote Marks in Exported Text Files

If you don't like the way that Excel exports information you intend to use with other programs, then your best bet is to ...

Discover More

Calculating a Date Five Days before the First Business Day

Excel allows you to perform all sorts of calculations using dates. A good example of this is using a formula to figure ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Locking the Print Area

Excel allows you to specify an area of your worksheet that should be printed. Here's how to "lock" that area so it cannot ...

Discover More

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but ...

Discover More

Multiple Print Areas on a Single Printed Page

Want to print small, non-contiguous areas of your worksheet all on a single page? You might think that defining a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 8?

2016-06-22 17:36:02

Roxanne Kroker

When you put select the ranges in Print Area, Excel always prints each range on a separate page.

How do I get them to print on one page?


2016-05-29 06:03:49

Willy Vanhaelen

@Sharon Pickthorne

When you put 2 ranges in Print Area, Excel always prints each range on a separate page.


2016-05-28 11:28:45

Sharon Pickthorne

I tried this since I'm teaching Excel and just covered naming cells and ranges - but it seems to put the 2 ranges on 2 pages in Print Peview - even though they were only 3 columns apart and about 15 rows high?
What am I doing wrong?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.