Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

Written by Allen Wyatt (last updated May 14, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


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If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Display the Page Layout tab of the ribbon.
  3. In the Page Setup group click the Print Area tool and then click Clear Print Area. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. In the Page Setup group click the Print Area tool and then click Set Print Area. Excel marks each of your ranges as part of the print area.
  7. Print as you normally would.

Be aware that when you print in this manner, Excel does not run your ranges together—it starts each range on a new page.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6789) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two less than 9?

2022-05-15 10:33:55

J. Woolley

My Excel Toolbox includes the DynamicImage macro, which is similar to the Camera Tool or Home > Paste > Linked Picture. The DynamicImage macro copies a range of cells and pastes it as a dynamic image in any sheet of any workbook. Several images can be copied to a sheet. Cell values retain their original format. Each image includes visible portions of shapes or charts from the copied range. Any changes in a copied range will be reproduced in its dynamic image. The result is a simple dashboard, which can be printed in the usual way.
See https://sites.google.com/view/MyExcelToolbox


2022-05-14 11:48:25

Tomek

Just wondering, if there is a simple way to print multiple ranges (non-contiguous or even from different sheets) such that they will print on the same page. Sometimes I created a helper sheet with references to those ranges, but if you need to format the resulting sheet, it becomes to tedious.

Any better ideas?


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