Written by Allen Wyatt (last updated February 5, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Mike, as an accountant, has a need to hide rows in a worksheet based on the values in two cells in the row. His data tables have three columns; if a row contains a zero in columns two and three, then the row should be hidden. If either column two or three is blank or contains some other value, then the row should not be hidden.
There are a couple of ways you can approach this problem. The first is to use Excel's filtering capabilities. Just create another column that contains a formula such as this:
=AND(B2=0,C2=0)
The value returned by the formula will be True only if both the second (B) and third (C) columns contain a zero value. Copy the formula to the other appropriate cells in the column, and you can then apply a filter based on that column. When you display only those rows containing a False in the column, then you have effectively hidden the rows in which there is a zero value in columns two and three.
You can also use a macro to check out the rows for you. The following macro steps through each row in the worksheet, beginning with row 1. As long as there is something in column A, then the macro checks to make sure that there is a zero value in columns B and C. If there is, then the .Hidden property for the row is set.
Sub Hide() Dim Criteria as Boolean Dim i As Integer i = 1 Do Until Trim(Cells(i, 1).Value) = "" Criteria = True Criteria = Criteria And (Cells(i, 2).Value = 0) _ And Cells(i, 2).Value <> "" Criteria = Criteria And (Cells(i, 3).Value = 0) _ And Cells(i, 3).Value <> "" If Criteria Then Rows(i).EntireRow.Hidden = True i = i + 1 Loop End Sub
The macro runs until such time as it encounters a row where there is nothing in column A. This means that you need to make sure there is actually something in the rows before your data table. If your data table starts in row 4 of the worksheet, and cells A1 through A3 have nothing in them, then the macro will never run satisfactorily. You can, of course, adjust the macro in this situation so that it starts checking in row 4; simply change the initial assignment of the i variable to 4 instead of 1.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11746) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Hiding Rows Based on Two Values.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Given a range of cells, you may at some time want to calculate the sum of only the largest values in that range. Here is ...
Discover MoreDo you want to insert the name of your Excel workbook into a cell? There are a number of ways you can do this, as ...
Discover MorePeople often use Excel to maintain lists of information that they need to track. This tip shows several ways you can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments