Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Opening Two Workbooks with the Same Name.
by Allen Wyatt
(last updated March 5, 2016)
It is not unusual to have two workbooks, located in different folders that have the same name. For instance, you could have two folders, one named "Year 2015" and another named "Year 2016." Both folders could contain a workbook file named Budget.xls.
Opening one of the Budget files in Excel is easy. If you try to open the second Budget file while the first is already open, Excel will generate an error. It does this because many of the internal functions used by Excel don't rely on a full path name for their operation, but instead look at only the name of the workbook. Having two workbooks open with the same name would cause these internal functions to become confused. The solution—don't let Excel open the second file that has the same name.
There are a couple of ways around this, however. The first (and obvious) workaround is to rename one or both of the workbook files. In the example above, you could name one file Budget2015.xls and the other Budget2016.xls. With different names, the workbooks will open just fine.
The second workaround is to just open a second instance of Excel. In other words, when you want to open the second Budget file, don't do it by choosing Open from within the program. Instead, use the Windows Start menu to start another copy of Excel. Because of the way that memory and programs are handled by Windows, neither copy of Excel is aware of the other. Thus, you could open the different Budget files (each with the same name) in each of the instances of Excel.
There is one potential glitch if you open a second instance of Excel. If there are workbooks that are automatically opened when Excel starts (such as Personal.xls), then you may see a warning or error message when you start the second instance of Excel. In most cases this won't cause any problem—at least it doesn't with Personal.xls. If you have other workbooks that are automatically opened, you will need to do some testing to see if there are any problems evident. (Potential problems can vary, depending on the content and programming inherent in the workbooks being automatically opened.)
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11926) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Opening Two Workbooks with the Same Name.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
As you work with a workbook over time, it is possible for the workbook to grow to a huge size. If you want to shrink the ...Discover More
When you need to work on a workbook, you may want to do so without modifying the original contents of the workbook. This ...Discover More
While password protecting a workbook does provide some security for the contents in the workbook, if you have several ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.