by Allen Wyatt
(last updated January 21, 2017)
Chris notes that Excel supports both Normal and Page Layout views. He wonders if there is a way to disable Page Layout view so the user of a workbook cannot select it.
Excel makes these two views (Normal and Page Layout) available from the View tab of the ribbon. One might think that the solution is to simply modify the user interface so that the Page Layout tool is no longer available on the ribbon. This, unfortunately, is easier said than done.
If you are using Excel 2007, the user interface is notoriously hard to change. It requires writing XML code and making sure that the code is executed every time the workbook is opened. If you like notoriously hard things, you can find a bit about how to start at this page:
If you are using Excel 2010 or a later version, then modifying the user interface is a bit easier. You can do it by following these steps:
Figure 1. The Excel Options dialog box.
That's it. Now, if you go look at the View tab, you'll notice that the user can no longer switch to Page Layout view. In fact, the user cannot pick any view other than whatever view you happen to be in at the current time. This change affects only the current machine, for all workbooks, and cannot be tied to any particular workbook. (The reason is that while you can modify the ribbons a bit in Excel 2010, you cannot modify them in macros. It's a big pain and you need to go back to writing XML code like in Excel 2007.)
Perhaps a better solution is to create a small macro that will make sure that the worksheet is always being displayed in Normal view. This is easy to do; just right-click on a worksheet tab and choose View Code from the resulting Context menu. In the code window, enter the following:
Private Sub Worksheet_SelectionChange(ByVal Target As Range) ActiveWindow.View = xlNormalView End Sub
This code causes Excel to switch to Normal view every time someone changes what is selected on the screen. Someone could use the tools on the View tab of the ribbon to switch to Page Layout view, but as soon as they select a different cell the macro kicks in and switches back to Normal view.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12139) applies to Microsoft Excel 2007, 2010, 2013, and 2016.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
ScreenTips are one of those artifacts of Microsoft trying to make Excel be overly helpful. If the ScreenTips bother you, you ...Discover More
You can use some of the tools in Excel to convert cell references in formulas into names. Converting back (from names into ...Discover More
In older versions of Excel (97 and 2000) the program had an equal sign tool that appeared right next to the Formula bar. If ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.