Disabling Page Layout View

by Allen Wyatt
(last updated January 21, 2017)

2

Chris notes that Excel supports both Normal and Page Layout views. He wonders if there is a way to disable Page Layout view so the user of a workbook cannot select it.

Excel makes these two views (Normal and Page Layout) available from the View tab of the ribbon. One might think that the solution is to simply modify the user interface so that the Page Layout tool is no longer available on the ribbon. This, unfortunately, is easier said than done.

If you are using Excel 2007, the user interface is notoriously hard to change. It requires writing XML code and making sure that the code is executed every time the workbook is opened. If you like notoriously hard things, you can find a bit about how to start at this page:

http://msdn.microsoft.com/en-us/library/aa338202.aspx

If you are using Excel 2010 or a later version, then modifying the user interface is a bit easier. You can do it by following these steps:

  1. Click the File tab and then click Options. Excel displays the Excel Options dialog box.
  2. At the left side of the dialog box click Customize Ribbon. (See Figure 1.)
  3. Figure 1. The Excel Options dialog box.

  4. In the right column of the dialog box, click the small plus sign at the left of the View tab entry. Excel shows you the options that are under the View tab.
  5. Click once on the Workbook Views option.
  6. Click the Remove button.
  7. Click OK.

That's it. Now, if you go look at the View tab, you'll notice that the user can no longer switch to Page Layout view. In fact, the user cannot pick any view other than whatever view you happen to be in at the current time. This change affects only the current machine, for all workbooks, and cannot be tied to any particular workbook. (The reason is that while you can modify the ribbons a bit in Excel 2010, you cannot modify them in macros. It's a big pain and you need to go back to writing XML code like in Excel 2007.)

Perhaps a better solution is to create a small macro that will make sure that the worksheet is always being displayed in Normal view. This is easy to do; just right-click on a worksheet tab and choose View Code from the resulting Context menu. In the code window, enter the following:

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    ActiveWindow.View = xlNormalView
End Sub

This code causes Excel to switch to Normal view every time someone changes what is selected on the screen. Someone could use the tools on the View tab of the ribbon to switch to Page Layout view, but as soon as they select a different cell the macro kicks in and switches back to Normal view.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12139) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing a Hyperlink

Word allows you to embed active hyperlinks in your documents. If you later want to change or edit that hyperlink, you can use ...

Discover More

Can't Split the Document View

Word allows you to split the screen so that you can view two different parts of the same document. This can come in very ...

Discover More

Numbers in Base 12

Different professions use numbers in entirely unique ways. You may need to come up with a number that represents the number ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Enlarging the Formula Bar

The Formula bar is used to display the formula that appears in a cell. You may want to modify how the Formula bar is ...

Discover More

Getting Rid of Numbered Columns

Excel normally refers to columns as A, B, C, etc. It also has a referencing format that allows columns to be referred to by ...

Discover More

Changing Error Checking Rules

Excel can check the data and formulas in your worksheet to see if it detects any errors. The rules used for this checking can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

2017-01-22 11:08:55

John Mann

Further - how do I UNDO the removal after experimenting with this tip?


2017-01-22 11:00:53

John Mann

Disabling the views option in the ribbon doesn't disable the three little view icons on the status bar just left of the zoom control at the right hand end. I suspect many users would tend to use those to change to page layout rather than squidging around in the ribbon.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.