Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Creating a Center Across Selection Button.

Creating a Center Across Selection Button

by Allen Wyatt
(last updated October 1, 2016)

9

Excel includes a handy tool that you can use to merge cells and center whatever is within those merged cells. (This tool is available on the Home tab of the ribbon, in the Alignment group.) The problem with this tool is that it merges prior to centering, and you might not want any merged cells in your worksheet.

Fortunately, Excel includes the capability of centering information across a range of cells, without merging them. There is no native tool on any ribbon tab that can perform this task. You can, however, display the Alignment tab of the Format Cells dialog box and use the Horizontal drop-down list to choose Center Across Selection. Doing this frequently within a worksheet can be a pain, but you can create your own tool to center information across whatever cells you've selected:

Sub CenterAcrossColumns()
    With Selection
        .HorizontalAlignment = xlCenterAcrossSelection
        .MergeCells = False
    End With
End Sub

Once you have the macro, you can assign it to a shortcut key or the Quick Access Toolbar.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12183) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Creating a Center Across Selection Button.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 9 - 8?

2019-03-13 10:24:25

John Mann

I routinely use as macro to centre across selection on worksheets which are NOT macro eneables. I have the macro in my PEERSONAL.XLSB workbook, and added an icon on the QAT to run it. I just tried it out on a new workbook which hadn't even been saved yet..

In an earlier post in this thread David Gray suggested that an add in would be more versatile, which is a good suggestion for some people, but for me I don't have to worry about other users on my computer. As for an undo - for me this is a rare requirment, so I'm OK with messing about in the ribbon.


2019-03-10 11:28:22

Michael Krailo

@David Gray, not sure what version you are using but in 2010 and 2013, there is not button on the home tab to do this. Maybe you are confusing the "Merge across" with what we are talking about here which is "Center Across Selection". I hate merged cells especially when mixed in with the actual data. Not good. Fine on reports, but bad in any area that stores data since any macro's will have to un-merge them anyway to do anything with the sheet.

The disadvantage of using macros like this is there is no Ctrl-Z to go back. So probably need yet another macro to reverse it.


2017-10-21 08:49:22

Jim Lennington

The main drawback of this work around is that it requires the spreadsheet to be macro enabled. Most spreadsheets are not macro enabled and having to 'save as ' and rename the file is an extra step. What is is going to take to get Microsoft to add this feature to the ribbon?


2016-10-03 23:38:52

David Gray

@Willy Vanhaelen, thank you for calling attention to the mention of the built-in tool.

@John Mann, there are several ways to make this macro universal. By far the easiest, though least versatile, is to store it in PERSONAL.XLSB. The reason that I think of this as the least versatile is that it becomes part of your individual settings. Another, more versatile option, is to incorporate the macro into an add-in, which is nothing more than a macro-enabled workbook with all of its worksheets hidden. The advantage of an add-in is that it can be made available to all users on a machine, and can be distributed to other users.


2016-10-03 11:05:33

Kevin Miller

I like the Merge Across option but is there a way to have it combine all the text from all merged cells. If I select a range and choose the Merge Across it only keeps the value in the upper left cell and discards everything else. Sometimes I want to merge all the cells into a single cell with the combined content of all cells value in one long string. Thanks,


2016-10-03 09:08:15

John Mann

Does this macro have to reside on the individual workbook, or can it be made universal?


2016-10-03 08:44:51

Carol D. Rice

I use this command all the time - thanks for this tip! Now to create a keyboard shortcut for it would be the next step.


2016-10-02 05:52:18

Willy Vanhaelen

@David Gray

The last sentence of the first paragraph says clearly that the button on the home tab merges prior to centering. I mostly don't want the cells to be merged so I use this macro already for years and find it very useful.


2016-10-02 00:38:22

David Gray

Using a macro to do this seems like overkill, since the default Home tab already has a button that does it for you.


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