Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Indenting Cell Contents.
Excel allows you to format the contents of a cell in a myriad of ways. One of the formatting options you can apply is to indent the contents of a cell by a certain amount. This is similar to indenting done in a word processor, such as Microsoft Word, except that the indenting is specified in a number of characters, not in a linear distance such as inches or points.
To set the indent to be used in a cell, follow these steps:
Figure 1. The Alignment tab of the Format Cells dialog box.
Note in step 4 that you can choose either a left or right indent. You cannot, however, indent from both the left and right, like you can with a word processor. You can only choose to indent from the left or the right.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6120) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Indenting Cell Contents.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
If you want to format currency values so that Excel uses periods between groups of thousands and commas as a decimal ...
Discover MoreAs you are formatting a worksheet, Excel allows you to easily add borders to cells. Adding rounded corners to cells is a ...
Discover MoreFormatting a cell could, if you desire, also include the indentation of information within the cell. This tip examines ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-09-18 10:10:26
Henry Noble
Good instructions, but sometimes another approach may save time and eliminate the need for special cell-level formatting.
When appropriate to the task, say an income-expense worksheet, add additional tiny columns to the right of the primary one. Set the new column width to 1 or 2 for a nice indent. Put the subordinate items in an indented column. Because Excel ignores empty columns when displaying text, the extra columns will not truncate what is in the primary column.
2018-09-18 07:22:16
Willy Vanhaelen
There are also two indent buttons in the Alignment section of the Home ribbon tab. One to inrease the indent (Alt+Ctrl+Tab) and one to decrease it (Alt+Ctrl+Shift+Tab). If no indent has been applied yet, left indent is the default.
2015-11-10 09:02:12
Marcus Lang
Thanks Glenn
I used your version and it was really easy to make it work.
Regards,
2015-06-15 05:50:13
Alan Pink
You say, "Note in step 4 that you can choose either a left or right indent. You cannot, however, indent from both the left and right, like you can with a word processor. You can only choose to indent from the left or the right."
Excel 2010 has an option, Distributed (Indent) that applies the same indent to left and right simultaneously.
2014-11-11 09:02:37
Glenn Case
Okay, I'm continually amazed at what I don't know about Excel even after several years of working with it. I have always just added spaces to indent, which is not efficient, and which creates "untrimmed" text. Thanks for the tip!
I have used this to create a quick macro so I can assign a button to my QAT to do this with a single click. Here it is:
Sub Indent()
With Selection
.IndentLevel = 2
End With
End Sub
Be aware that if you do this with a macro, you can't undo it with Undo. You can, however, use an UnIndent macro to do that:
Sub UnIndent()
With Selection
.IndentLevel = 0
End With
End Sub
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments