Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Indenting Cell Contents.
Excel allows you to format the contents of a cell in a myriad of ways. One of the formatting options you can apply is to indent the contents of a cell by a certain amount. This is similar to indenting done in a word processor, such as Microsoft Word, except that the indenting is specified in a number of characters, not in a linear distance such as inches or points.
To set the indent to be used in a cell, follow these steps:
Figure 1. The Alignment tab of the Format Cells dialog box.
Note in step 4 that you can choose either a left or right indent. You cannot, however, indent from both the left and right, like you can with a word processor. You can only choose to indent from the left or the right.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6120) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Indenting Cell Contents.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
When your macro is processing information in a worksheet, do you need to periodically make the contents of a cell bold? ...
Discover MoreIf you need to change the color with which a particular cell is filled, the easier method is to use the Fill Color tool, ...
Discover MoreThe formatting capabilities provided by Excel are quite diverse. This tip examines how you can use those capabilities to ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-09-18 10:10:26
Henry Noble
Good instructions, but sometimes another approach may save time and eliminate the need for special cell-level formatting.
When appropriate to the task, say an income-expense worksheet, add additional tiny columns to the right of the primary one. Set the new column width to 1 or 2 for a nice indent. Put the subordinate items in an indented column. Because Excel ignores empty columns when displaying text, the extra columns will not truncate what is in the primary column.
2018-09-18 07:22:16
Willy Vanhaelen
There are also two indent buttons in the Alignment section of the Home ribbon tab. One to inrease the indent (Alt+Ctrl+Tab) and one to decrease it (Alt+Ctrl+Shift+Tab). If no indent has been applied yet, left indent is the default.
2015-11-10 09:02:12
Marcus Lang
Thanks Glenn
I used your version and it was really easy to make it work.
Regards,
2015-06-15 05:50:13
Alan Pink
You say, "Note in step 4 that you can choose either a left or right indent. You cannot, however, indent from both the left and right, like you can with a word processor. You can only choose to indent from the left or the right."
Excel 2010 has an option, Distributed (Indent) that applies the same indent to left and right simultaneously.
2014-11-11 09:02:37
Glenn Case
Okay, I'm continually amazed at what I don't know about Excel even after several years of working with it. I have always just added spaces to indent, which is not efficient, and which creates "untrimmed" text. Thanks for the tip!
I have used this to create a quick macro so I can assign a button to my QAT to do this with a single click. Here it is:
Sub Indent()
With Selection
.IndentLevel = 2
End With
End Sub
Be aware that if you do this with a macro, you can't undo it with Undo. You can, however, use an UnIndent macro to do that:
Sub UnIndent()
With Selection
.IndentLevel = 0
End With
End Sub
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments