Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Entering or Importing Times without Colons.

Entering or Importing Times without Colons

by Allen Wyatt
(last updated April 21, 2015)

8

When you enter a time into a cell, Excel keys on the presence of the colon between the hour and minute portions of the time. Because of the position of the colon on the keyboard, however, entering a colon for each time value that you enter can slow you down—particularly if you have quite a few time values to enter.

For this reason, you may wonder if there is a way to skip entering the colon and either have them entered automatically or entered all at once. Entering them automatically takes a bit more doing, requiring the use of a macro, and will be covered shortly. Entering the colons all at once can be done with a formula, as in the following:

=TIMEVALUE(REPLACE(A1,3,0,":"))

This formula assumes that the time value (without a colon) is in cell A1, and that it is comprised of four digits. Thus, if cell A1 contains a value such as 1422, then the formula returns 14:22 as an actual time value. (You may need to format the cell as a time value.)

If your original entry cell might contain a time that uses only three digits, such as 813 instead of 0813, then you need to use a slightly different formula:

=TIME(LEFT(A1,LEN(A1)-2),RIGHT(A1,2),0)

If you prefer for the insertion of the colons to happen automatically, you can use a macro. You can create a macro that will examine a range of cells where you plan on adding dates to the worksheet, and then insert the colon in the entry. This is done by creating a macro that is triggered by the SheetChange event. The following macro is one such:

Private Sub Workbook_SheetChange(ByVal Sh As Object, _
  ByVal Target As Excel.Range)
    Dim TimeStr As String

    On Error GoTo EndMacro
    If Application.Intersect(Target, Range("C7:D15")) Is Nothing Then
        Exit Sub
    End If
    If Target.Cells.Count > 1 Then
        Exit Sub
    End If
    If Target.Value = "" Then
        Exit Sub
    End If

    Application.EnableEvents = False
    With Target
        If .HasFormula = False Then
            Select Case Len(.Value)
                Case 1 ' e.g., 1 = 00:01 AM
                    TimeStr = "00:0" & .Value
                Case 2 ' e.g., 12 = 00:12 AM
                    TimeStr = "00:" & .Value
                Case 3 ' e.g., 735 = 7:35 AM
                    TimeStr = Left(.Value, 1) & ":" & _
                    Right(.Value, 2)
                Case 4 ' e.g., 1234 = 12:34
                    TimeStr = Left(.Value, 2) & ":" & _
                    Right(.Value, 2)
                Case Else
                    Err.Raise 0
            End Select
            .Value = TimeValue(TimeStr)
        End If
    End With
    Application.EnableEvents = True

    Exit Sub

    EndMacro:
    MsgBox "You did not enter a valid time"
    Application.EnableEvents = True
    ActiveCell.Offset(-1, 0).Select
End Sub

The first thing the macro does is to check to see if the data that was just entered was in the range C7:D15. If it wasn't, then the macro exits. It also checks to make sure that there is only a single cell selected and that the cell isn't empty. If all these criteria are met,, then the macro checks the length of the value in the cell and pads it out with leading zeroes, as necessary. This macro is based on a macro found at Chip Pearson's site, here:

http://cpearson.com/excel/DateTimeEntry.htm

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12205) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Entering or Importing Times without Colons.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 + 8?

2015-10-31 13:57:57

Dave Onorato

Furthering on Roy Proctor's Idea. I added an autocoorect entry for the symbol (backslash, if I recall correctly. So I enter times a lot, and the shifted colon is a pain, so I enter 1030 and autocorrect changes it to 10:30. Ta-da. No macros!
I chose the backslash because I cannot ever remember using it in Excel, although I can see it biting me if I type a path in Word or Outlook, like M:My DocsFilename.txt


2015-05-11 08:26:12

Nadine Claesssens

I had the same problem too and found another solution: in one column (A) I enter the time, either minutes eg 15 or hours and minutes eg 345, no need to enter 4 digits if you only have say 40 minutes of 2h50min, you just enter 1,2,3 or 4 numbers. In an additional column I entered the formula which I believe works fine: =(round(((A1/100)-0,5),0)+((mod(A1,100)/60)))/24


2015-04-23 11:54:50

gerdami

@Bill Multack & @Roy Procktor
Awesome! Thanks.


2015-04-21 13:16:14

Roland

What about if you want to display a time value with six digits (as in hh:mm:ss or 02:30:59)? Can someone please show how that would be done?


2015-04-21 09:59:37

Bill Multack

Just saw Roy Procktor's comment. Ingenious! It interfers with "..." because it will change the first two periods to a colon before the third period. I added another auto-correct that changes ":." to "...". Problem solved!


2015-04-21 07:43:11

Michael (Micky) Avidan

If you intend to displaying the time (without Calculation) then, to my opinion, the easiest way is to customize format the intended range as: ##:##
Typing 1436 will end with: 14:36
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2015)
ISRAEL


2014-01-11 05:02:12

Roy Prockter

For manual time entries, I have achieved the desired result by setting an auto-correct entry that changes 2 consecutive decimal points (periods in US usage I think) as a colon, so when I enter, say, 17..55 the auto-correct changes it to 17:55 and Excel accepts it as a time value - the point/period is on the numeric keypad so easy to reach during numeric entry. ( it is on British keyboards anyway!)

Only drawback is that auto-correct changes any entry of 2 points/periods to a colon, but that hardly ever occurs.


2012-10-15 08:41:22

Peter Moran

Hi Allen,

Some actual experience has taught me that this macro, like Chip Pearson's original, has one key deficiency - it rejects the entry of a valid time with colons, which should also be accepted!

However the addition of the following code immediately before:
"Application.EnableEvents = False"
will allow a time with colons to be accepted.

If IsDate(Target.Value) = True Then
' e.g., Colon(s) entered, a formatted time, so no action required
Exit Sub
End If

Experience is a good teacher!


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