When you are working with data tables containing information that you received from another person, you may want to prune the amount of data in the table by deleting rows if a particular condition is met. There are several ways you can approach such a task.
The first method is to use Excel's AutoFilter feature. This works particularly well if you have a rather simple criteria by which to delete rows. When you turn on the AutoFilter, Excel places pull-down buttons at the right side of each cell in the data table's header row. Using these pull-down buttons you can specify the records you want displayed. You should select a filter value that will result in displaying only those rows you want to delete. With those rows displayed, you can select them and use the ribbon tools to get rid of the rows. When you turn AutoFilter off, then you are left with only the rows you wanted.
Another method involves the use of macros to do the deleting for you. This approach works well if you have to perform the deletions on lots of data, or if you do it quite often. The following macro can delete rows based on a key value:
Sub DeleteRows() Dim strToDelete As String Dim rngSrc As Range Dim NumRows As Integer Dim ThisRow As Integer Dim ThatRow As Integer Dim ThisCol As Integer Dim J As Integer Dim DeletedRows As Integer strToDelete = InputBox("Value to Trigger Delete?", "Delete Rows") Set rngSrc = ActiveSheet.Range(ActiveWindow.Selection.Address) NumRows = rngSrc.Rows.Count ThisRow = rngSrc.Row ThatRow = ThisRow + NumRows - 1 ThisCol = rngSrc.Column For J = ThatRow To ThisRow Step -1 If Cells(J, ThisCol) = strToDelete Then Rows(J).Select Selection.Delete Shift:=xlUp DeletedRows = DeletedRows + 1 End If Next J MsgBox "Number of deleted rows: " & DeletedRows End Sub
To use the macro, select the range the key range that covers the rows you want checked. For instance, if the key to be checked is in column G, and you want to check rows 5 through 73, then you would select the range G5:G73. When you run the macro, it asks you what value it should check for. If any cells in the range G5:G73 contain the value you specify, the corresponding row for that cell will be deleted.
There are obviously other ways to delete rows based on a value. For a good selection of different methods, take a look at this page by Dave Hawley at Ozgrid:
http://www.ozgrid.com/VBA/VBACode.htm
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12256) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Conditionally Deleting Rows.
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2020-10-14 07:51:11
Willy Vanhaelen
AutoFilter has the advantage that you can undo your action while if you run the macro, your deleted rows are gone forever unless you have a backup.
If you still want to use the macro, here is a much shorter version:
Sub DeleteRows()
Dim J As Long, N As Long, Trigger As String
Trigger = InputBox("Value to Trigger Delete?", "Delete Rows")
With Selection
For J = .Row + .Rows.Count - 1 To .Row Step -1
If Cells(J, .Column) = Trigger Then Rows(J).EntireRow.Delete : N = N + 1
Next J
End With
MsgBox "Number of deleted rows: " & N
End Sub
2017-01-01 18:50:29
Peter
Puru
Can't you just use a formula for sheet B
Type = then point to the first item on sheet 1 and press enter. The formula will look something like this =Sheet1!B2.
Then copy the fomula down until it returns zero. If you want to copy down further and not show the zeros use =IF(LEN(Sheet5!A3)=0,"",Sheet5!A3)
2017-01-01 03:11:39
Puru Ji
Hi,
I am contacting you in regards to solving my database issue.
I have a database of around 200 clients in Sheet-1 of excel with their details including name, address, contact number, address, zip, city, country. However in Sheet 2, I have a list of only emails with categories in columns - A, B & C.
I usually use Sheet-2 data of emails for sending my product prices every 15 days. The higher discounted price to category A, mid to Category-B, and then to C.
The last time when I had sent my emails I realized updating the database as some of the emails were bounced back. Hence I updated Sheet-2 where only emailer database is loaded. But I realised that I need to update my Sheet A also as Sheet-B data was taken from Sheet-A. This would be tedious loading of double work.
In this regard, can you please assist if I can change one email in Sheet-2, then it automatically changes the same in Sheet-A too.
I look forward to hearing from you.
Regards,
Puru Ji
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