Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Inserting Workbook Comments Into a Cell.

Inserting Workbook Comments Into a Cell

by Allen Wyatt
(last updated May 13, 2017)

Jim would like to insert the text found in the Comments portion of a workbook's properties into a cell. This isn't a comment attached to a cell, but the contents of the Comments field in the workbook properties.

If you need to simply copy the comments a single time, then doing so manually may be the best bet. You can display the Comments field, select whatever contents you want to put into your worksheet, and then press Ctrl+C. Close the properties, select the desired cell, and then press Ctrl+V.

If you have more of a need for the inclusion to be dynamic, then the only way to add those comments to a cell is to use a macro. If you want to have the contents appear in a specific cell (such as A1), then you can simply use a single line of code:

Range("A1")=ActiveWorkbook.BuiltinDocumentProperties("comments")

That's it; a single line of code to stuff the comments into the cell. You can build upon this, if desired, to create a user-defined function that is helpful for placing the comments anywhere you desire.

Function putComments() As String
    Application.Volatile
    putComments=ActiveWorkbook.BuiltinDocumentProperties("comments")
End Function

In order to use this user-defined function, simply use the following in a cell:

=putComments()

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12333) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Inserting Workbook Comments Into a Cell.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Positioning a Column on the Screen

If you have static columns and dynamic columns on the screen, you may want the dynamic columns to always show a ...

Discover More

Finding Rows with Values in Two Columns

When you use Excel to input and store information, you need to be concerned with whether the information meets your ...

Discover More

Preventing Automatic Date Formatting Changes

Excel often changes the formatting of a cell based on how it parses what you are entering into that cell. This is ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Anchoring Comment Boxes in Desired Locations

Want your comment boxes to appear someplace other than the right side of a cell? You may be out of luck, and here's why.

Discover More

Changing Comment Color for a Single User

The default color used to format comments is determined by Windows, not Excel. You can adjust the formatting of ...

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.