Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Viewing Comments.

Viewing Comments

by Allen Wyatt
(last updated April 1, 2017)

2

Excel allows you to add comments to the cells in your workbook. At some point you may want to view your comments. Simply follow these steps:

  1. Display the Excel Options dialog box. (In Excel 2007 click the Office button and then click Excel Options. In Excel 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left of the dialog box.
  3. Scroll down until you see the Display section. (See Figure 1.)
  4. Figure 1. The advanced options of the Excel Options dialog box.

  5. Select from the three radio buttons in the For Cells with Comments portion of the dialog box. (The meanings of these settings are described shortly.)
  6. Click OK to close the dialog box.

There are three possible settings for comments (see step 4). The three radio buttons are as follows:

  • No Comments or Indicators. This option is selected by default. You can't see any indication of comments in a workbook if this option is selected.
  • Indicators Only, and Comments on Hover. This option results in a small red triangle displayed in the upper-right corner of cells that have comments.
  • Comments and Indicators. With this option selected, the comment indicators (red triangles) still appear, but all the comments in your workbook are visible. If you have a lot of comments, then your screen can appear very cluttered very quickly.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6251) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Viewing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Heavy-Duty Footnotes

Word allows you to add footnotes to a document, but they are rather straightforward and simple in their application. If ...

Discover More

Breaking Up Variable-Length Part Numbers

Part numbers can often be long, made up of other component elements. Breaking up part numbers into individual components ...

Discover More

Absolutely Positioning a Graphic

Want a graphic to appear at a precise place on the page? It's easy to gain control by following the steps in this tip.

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Placing Formula Results in a Comment

Excel won't allow you to directly or automatically insert the results of a formula into a cell's comment. You can, ...

Discover More

Static Sizes for Comment Boxes

Adding comments to your worksheet can be helpful in documenting what the worksheet contains. If you want to make sure ...

Discover More

Changing Comment Color for a Single User

The default color used to format comments is determined by Windows, not Excel. You can adjust the formatting of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

2017-04-03 05:11:53

DPG

Surely the middle option is the default one?


2017-04-01 12:31:08

Marty Plante

I use comments often when sending a workbook for someone else to use, and usually they, like me, have learned excel features on an as needed basis. In customizing the ribbon in excel 2010 I have found many features, buttons, that have made the use of comments, conditional formation, and others so much easier to access. I have the comment buttons in a custom section of my home ribbon and it allows me to essentially go through all comments on a sheet. Extremely effective and I have walked people through the process of adding these to their home ribbon so that they can get a quick instruction on the workbook they are using.

This one is well worth trying if you use comments for other users or for yourself.

{[fig}]


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.