by Allen Wyatt
(last updated September 1, 2018)
Malcolm needs to copy a range of cells and paste them into a comment. (He doesn't need to paste the formulas in the range, just the results of the formulas.) When he tries to do this, every time he makes the comment editable, Excel undoes his selection and he cannot paste.
Historically this can be a bit of a tricky operation because of the way that Excel handles copying and pasting. One way that people have often handled it is to copy the cells from Excel and then paste them into another program, such as Notepad. You can then copy them back out of the other program and paste them into your comment. If you didn't want to use another program as an intermediary, then the only solution was to use a macro to grab what is in the range and stuff it into a comment.
A better solution, however, is to use the Office Clipboard, which is sort of like an expanded version of the Windows Clipboard. To use the Office Clipboard effectively, all you need to do is display it. Just display the Home tab of the ribbon and click the small icon at the bottom-right of the Clipboard group. The Office Clipboard is displayed at the left side of your worksheet.
Now, go ahead and select the cells you want to copy into the comment. When you press Ctrl+C to copy them, you see that they appear in the Office Clipboard pane. (See Figure 1.)
Figure 1. The Office Clipboard pane.
To paste the range into a comment, simply insert the comment where you want (or choose to edit an existing comment) and then click the range in the Office Clipboard pane. It is placed exactly where you want it—in the comment.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12446) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!
Want to automatically move the contents of a cell into a comment for that cell? It's easy enough to do by using the macro ...Discover More
When formatting comments, you can use a graphic as a background for the comment box. If you later want to move this ...Discover More
Excel makes it easy to filter a data table based on various values in that table. It isn't so easy to filter according to ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.