Pasting Into a Comment

by Allen Wyatt
(last updated September 1, 2018)

4

Malcolm needs to copy a range of cells and paste them into a comment. (He doesn't need to paste the formulas in the range, just the results of the formulas.) When he tries to do this, every time he makes the comment editable, Excel undoes his selection and he cannot paste.

Historically this can be a bit of a tricky operation because of the way that Excel handles copying and pasting. One way that people have often handled it is to copy the cells from Excel and then paste them into another program, such as Notepad. You can then copy them back out of the other program and paste them into your comment. If you didn't want to use another program as an intermediary, then the only solution was to use a macro to grab what is in the range and stuff it into a comment.

A better solution, however, is to use the Office Clipboard, which is sort of like an expanded version of the Windows Clipboard. To use the Office Clipboard effectively, all you need to do is display it. Just display the Home tab of the ribbon and click the small icon at the bottom-right of the Clipboard group. The Office Clipboard is displayed at the left side of your worksheet.

Now, go ahead and select the cells you want to copy into the comment. When you press Ctrl+C to copy them, you see that they appear in the Office Clipboard pane. (See Figure 1.)

Figure 1. The Office Clipboard pane.

To paste the range into a comment, simply insert the comment where you want (or choose to edit an existing comment) and then click the range in the Office Clipboard pane. It is placed exactly where you want it—in the comment.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12446) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ignoring Words Containing Numbers

If your writing often contains words that include numbers, you'll want to make sure you set up the spelling checker to ...

Discover More

Replacing with Plain Text

When using Find and Replace, how your replacements are formatted will depend on how the text being replaced is formatted. ...

Discover More

Word Count for a Section

Dynamic word counts for your entire document are easy to get when you use using fields. There is no built-in method to ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Viewing Comments

There are three different ways that Excel allows you to display any comments that are in your worksheet. Here's how you ...

Discover More

Adding a Comment to Multiple Cells

Adding a comment to a single cell is easy. What if you want to add the same comment to multiple cells, however? Here are ...

Discover More

Copying Comments to Cells

Need to copy whatever is in a comment into a cell on your worksheet? If you have lots of comments, manually doing this ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 8?

2018-09-12 10:20:00

James Woolley

@rajendra: I don't think you can paste into an Excel comment "with format." If you pick Review > Edit Comment, then right-click within the comment, you will see only one Paste option (which is the same as Ctrl+V). I don't think you can even develop a macro to paste into an Excel comment "with format," but it's an interesting challenge.


2018-09-12 01:31:57

rajendra

I have table in MS outlook email body.
This has to be pasted in Excel in comment as it is with format
Request your help


2018-09-04 13:37:59

Ronmio

I hadn't really used the handy Office Clipboard. Pretty slick. And it was right there all the time.


2018-09-01 10:24:37

J. Woolley

You could use the CopyValues macro I posted 2018-08-05; see http://excelribbon.tips.net/T013558_Pasting_Numeric_Values_in_Other_Programs.html#comment-form-hd


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.