Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Finding Workbooks Containing Macros.
by Allen Wyatt
(last updated November 2, 2015)
Richard's company, like many others, uses Excel quite a bit. In fact, they have thousands and thousands of Excel workbooks that they have collected over the years. Richard needs a way to find out which of those workbooks have VBA macros in them, without the need to open and inspect each workbook individually. He wonders if there is an easy way to do this.
One rather simplistic way to find all your workbooks containing macros is to just look for any files that use the XLSM or XLSB extensions. Workbooks that contain macros must be stored in files using these extensions. While not 100% foolproof, it is a good place to start.
You could also use the search capabilities of Windows (outside of Excel) and search for any file that contains the text "End Sub" or "End Function". That will quickly identify any potential candidate workbooks, as any VBA procedure must use one of these two statements at its end.
If you are using legacy workbooks (those developed using Excel 2003's file format), then you actually need to look inside each of the workbooks. This can be done programmatically, meaning that you could have a macro that opens each workbook in a folder and examines it to see if there are any macros within it.
As an example, you could create a macro that steps through each of the files in a directory and determines if the file is an Excel workbook. It can then open the file and check to see if it has a VBA project within it.
Sub FindMacros() Dim sPath As String Dim sFile As String Dim sFoundFiles As String 'specify directory to use - must end in "\" sPath = "C:\MyData\Excel Data\" sFile = Dir(sPath) Do While sFile <> "" If InStr(sFile, ".xls") > 0 Then Workbooks.Open (sPath & sFile) If Workbooks(sFile).HasVBProject Then sFoundFiles = sFoundFiles & sFile & vbCrLf End If Workbooks(sFile).Close (False) End If sFile = Dir ' Get next filename Loop If Len(sFoundFiles) = 0 Then MsgBox "No workbooks found that contain macros" Else sFoundFiles = "The following workbooks contain macros:" & _ vbCrLf & vbCrLf & sFoundFiles MsgBox sFoundFiles End If End Sub
This example uses the HasVBProject property (introduced to the Excel object model in Excel 2007) to determine whether the file has any macros or not. When complete, the macro displays a message box that lists those worksheets containing macros.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12466) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Finding Workbooks Containing Macros.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Need to know how to generate a full month name based on a date? It's easy to do, as discussed in this tip.Discover More
When writing a macro, you may want to fill a range of cells with different values. The easiest way to do this is to use ...Discover More
Using macros to step through each cell in a selection is a common occurrence. What if that selected range is made up of ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.