Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Adding Up Tops and Bottoms.

Adding Up Tops and Bottoms

by Allen Wyatt
(last updated March 31, 2018)

2

As you are collecting data for your Excel project, you may have a need to add up the top N number of values in a range or the bottom N number of values. For instance, you may be keeping track of golfing scores and need to add up only the top three scores or the bottom three scores out of a series of scores.

As with most any Excel problem, there are several ways you can go about implementing a solution. For instance, you could sort the scores so that they are in ascending or descending order. You would then have the top or bottom scores in a set place where you could always sum them.

There is an easier way, however. You can use the LARGE and SMALL functions, which do the job very nicely. For instance, say you have the scores in cells C5 through C25. All you need to do is put the following formula in a cell in order to add up the top three scores:

=LARGE(C5:C25,1)+LARGE(C5:C25,2)+LARGE(C5:C25,3)

The function returns the Nth largest value from the specified range. As shown in the formula, the largest, second largest, and third largest values are returned and added together. You can similarly use the SMALL function to sum the three lowest scores:

=SMALL(C5:C25,1)+SMALL(C5:C25,2)+SMALL(C5:C25,3)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12595) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Adding Up Tops and Bottoms.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive ...

Discover More

Backing Up Custom Dictionaries

The custom dictionary used in Excel contains the information you decide relative to spelling. After a while, you might ...

Discover More

Making Common Functions Available to Others

When you use macros to create functions, you might want to share those functions with others�"particularly if they ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Looking Backward through a Data Table

Sometimes you need to look backward, through the information above your formula, to find the data you need. This can be ...

Discover More

Counting Groupings Below a Threshold

When analyzing data, you may need to distill groupings from that data. This tip examines how you can use formulas and ...

Discover More

Combining Numbers and Text in a Cell

There are times when it can be beneficial to combine both numbers and text in the same cell. This can be easily done ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 9?

2018-04-04 10:28:06

Alex B

Using the same range as above and totalling the 3 largest, another option would be to use something like this
=SUMIFS($C$5:$C$25,$C$5:$C$25,">=" &AGGREGATE(14,4,$C$5:$C$25,3))
In this case you could also instead of hard coding the “3” as in 3rd largest, point that at a cell and parameter drive how many of the largest values you wanted to include.
Instead of the 14 use 15 if you want the smallest and reverse the sign to be .<=

Other options:-
- Later versions of excel let you filter on Top or Bottom "n" - combine this with and aggregate visible rows to total the n largest or smallest
- Use a pivot table using its Top & Bottom options

@Allen Gunter
I think you might have the sign the wrong way around in your formula, to get the 3 largest values in the example in the tip, your formula would need to be
= IF(C5>=LARGE($C$5:$C$25,3),C5,"") - this hard coding the 3 as you pointed out you would parameter drive this. The sign is >= not <


2018-03-31 20:36:27

Allen Gunter

I'm always looking for ways to add flexibility to any formulas I create, and the following idea occurred to me for situations where you want to be able to look at the sum of the largest "x" or smallest "y" values where "x" and "y" might change. Add a column to the data with a formula like IF(A4<LARGE($A$4:$A$550,LrgVlu),A4,"") and a similar column with SmlVlu in place of LrgVlu and sum each column. LrgVlu and SmlVlu would be named one cell ranges that could be changed to reflect the number of values you want to add.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.