Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Short Selection.

Printing a Short Selection

by Allen Wyatt
(last updated December 3, 2015)

2

You may have a need to periodically print only a portion of a worksheet. Excel allows you to print a selection by following these steps if you are using Excel 2007:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)

    3. Figure 1. The Print dialog box.

  3. Make sure the Selection radio button is selected.
  4. Click on OK.

In both Excel 2010 and Excel 2013 Microsoft dispensed with the Print dialog box; it no longer exists. So, follow these steps, instead:

  1. Select the range that you want to print.
  2. Press Ctrl+P. Excel displays the Print controls on the File tab of the ribbon.
  3. Click the first button under the Settings heading and choose Print Selection. (You are indicating that you want to print only what you have selected.)
  4. Click on Print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12619) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing a Short Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 6 - 4?

2015-12-05 11:53:53

Henry Noble

The old style print dialog box does seem to remain in the code for Excel 2010 and 2013. When using an overlay, such as Addintools Classic Menu for Office, both dialogs are available.

2015-12-03 06:59:52

balthamossa2b

The dialogue above is dependant on the printer, not Excel.

Generally if you define a Print Zone and you print the active sheet, it will only print what you want.

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