Top Margin Ignored when Printing

by Allen Wyatt
(last updated January 4, 2020)

1

When using Excel, the top margin of Steve's worksheet appears correctly. When the worksheet is actually printed on his HP Officejet 6500A Plus printer, the top margin is ignored, and the header is at the very top of the printed page. The top margins print just fine in Word and other applications, so Steve doesn't suspect his printer settings. He has tried ensuring "draft" quality is unchecked, but he doesn't know what else to check.

There are a couple of things to check here. First, you should check to make sure that the paper size specified in Excel is the same as the actual paper size you are using. The easiest way to do this is to display the Page Layout tab of the ribbon and click the Size tool. The options presented show you which page size you've selected; it should match what is in your printer. (If they don't match, then what is actually printed can be far different than what you expect.)

If that isn't the issue, then take your worksheet to someone else's computer—one that uses a different printer—and see if it prints correctly there. If it does, then you know that the problem is with your system and/or your printer; this should help you track down the issue.

If the worksheet doesn't print correctly on the other printer, then try printing a different worksheet (in an entirely different workbook) on your system. If it prints correctly, then it is probable that the problem workbook is somehow corrupted. Workbook corruption can exhibit itself in various ways; this could be one of them. If that is the case, then you'll want to reconstruct the workbook from scratch, copying formulas and values, as necessary, from the problem worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13107) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling Chart Gridlines

Gridlines are often added to charts to help improve the readability of the data presented in the chart. Here's how you ...

Discover More

Automatically Opening a Document at a Specific Zoom Setting

Do you prefer to have your documents open at a specific zoom magnification? You can get whatever magnification you desire ...

Discover More

Using Drag-and-Drop to Create a Hyperlink

If you open workbooks in two instances of Excel, you can use drag-and-drop techniques to create hyperlinks from one ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Setting Default Print Margins

Don't like the print margins that Excel uses by default? You can change the default by changing the workbook on which ...

Discover More

Hiding Errors on Printouts

If there are error values in a worksheet, you may not want those error values to appear on a printout. Excel actually ...

Discover More

Printing a Draft Watermark

Adding a watermark to the background of a printout can be challenging. This tip explains the different ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 6?

2020-01-06 18:03:32

Stephen Argent

Also check to make sure that the "Fit to page" option isn't selected as this will often screw up margins and page breaks, etc.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.