Top Margin Ignored when Printing

by Allen Wyatt
(last updated May 17, 2014)

When you press the Print button in Excel, you want your worksheet to go to your printer and produce output as you expect. When it doesn't happen that way, it can be frustrating trying to figure out where the problem lies.

When using Excel, the top margin of Steve's worksheet appears correctly. When the worksheet is actually printed on his HP Officejet 6500A Plus printer, the top margin is ignored and the header is at the very top of the printed page. The top margins print just fine in Word and other applications, so Steve doesn't suspect his printer settings. He has tried ensuring "draft" quality is unchecked, but he doesn't know what else to check.

There are a couple of things to check here. First, you should check to make sure that the paper size specified in Excel is the same as the actual paper size you are using. The easiest way to do this is to display the Page Layout tab of the ribbon and click the Size tool. The options presented show you which page size you've selected; it should match what is in your printer. (If they don't match, then what is actually printed can be far different than what you expect.)

If that isn't the issue, then take your worksheet to someone else's computer—one that uses a different printer—and see if it prints correctly there. If it does, then you know that the problem is with your system and/or your printer; this should help you track down the issue.

If the worksheet doesn't print correctly on the other printer, then try printing a different worksheet (in an entirely different workbook) on your system. If it prints correctly, then it is probable that the problem workbook is somehow corrupted. Workbook corruption can exhibit itself in various ways; this could be one of them. If that is the case, then you'll want to reconstruct the workbook from scratch, copying formulas and values, as necessary, from the problem worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13107) applies to Microsoft Excel 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Pictures for a Worksheet in VBA

Excel allows you to add pictures to your worksheet, even within a macro. However, you might have a bit harder time ...

Discover More

Ignoring Accented Characters in Searches

When writing in non-English languages, there can be many variations of accented characters that are used in a word. You ...

Discover More

Returning Item Codes Instead of Item Names

The data validation capabilities of Excel are really handy when you want to limit what is put into a cell. However, you ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Printing Odd or Even Pages

When you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you ...

Discover More

Printing Just the Visible Data

In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.