Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Merging Many Workbooks.

Merging Many Workbooks

by Allen Wyatt
(last updated July 20, 2017)

4

Joy ran into a problem merging quite a few workbooks together. The majority of the workbooks—about 200 of them, all in a single folder—each contain a single worksheet, but some contain more. The worksheets forming each of these workbooks needs to be added to a single workbook.

The easiest way to do merges of this magnitude—particularly if you have to do it often—is with a macro. The following macro displays a dialog box asking you to select the files to merge. (You can select multiple workbooks by holding down the Ctrl key as you click each one.) It loops thru the list you select, opening each one and moving all its worksheets to the end of the workbook with the code.

Sub CombineWorkbooks()
    Dim FilesToOpen
    Dim x As Integer

    On Error GoTo ErrHandler
    Application.ScreenUpdating = False

    FilesToOpen = Application.GetOpenFilename _
      (FileFilter:="Microsoft Excel Files (*.xls?), *.xls?", _
      MultiSelect:=True, Title:="Files to Merge")

    If TypeName(FilesToOpen) = "Boolean" Then
        MsgBox "No Files were selected"
        GoTo ExitHandler
    End If

    x = 1
    While x <= UBound(FilesToOpen)
        Workbooks.Open FileName:=FilesToOpen(x)
        Sheets().Move After:=ThisWorkbook.Sheets _
          (ThisWorkbook.Sheets.Count)
        x = x + 1
    Wend

ExitHandler:
    Application.ScreenUpdating = True
    Exit Sub

ErrHandler:
    MsgBox Err.Description
    Resume ExitHandler
End Sub

In the process of adding the worksheets to the end of the workbook, Excel will automatically append a (2), (3), etc. when duplicates worksheet names are detected. Any formulas in the book referring to other sheets will also be updated to reflect the new names.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12652) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Merging Many Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Calculating Months for Billing Purposes

Different businesses have different ways to calculate elapsed time for billing purposes. Figuring out a formula that reflects ...

Discover More

Changing Text Case

Word provides a built-in shortcut to change the case of a text selection. Understanding how that shortcut works (and the ...

Discover More

Letters Turn Into Squares

Imagine that you are typing away, and all of a sudden your beautiful prose turns into a series of small rectangles that are ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Saving a Workbook in a Macro

Does your macro need to make sure that the workbook being processed is saved to disk? You can add the saving capability by ...

Discover More

Opening Multiple Workbooks at Once

Need to open a bunch of workbooks from within Excel? It's easy to do when you construct a selection set in the Open dialog ...

Discover More

Creating a Workbook Clone

If you are afraid of messing up a workbook, consider doing your work on a clone of the workbook. Excel provides an easy way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-07-20 10:27:18

David Fox

One thing to look out for is assigned "variables" that might share the same name on each worksheet. Suppose cell A1 was given the name "Frequency" on the first worksheet, and all other worksheets to be added contained the same name. I've had to manually rename variables for each worksheet.


2013-05-28 13:01:07

Scott Renz

You could put:
Application.DisplayAlerts = False
at the beginning and put:
Application.DisplayAlerts = True
at the end and it won't display those warning messages.


2013-05-28 05:18:31

Richard

or of course you could use the brilliant DATAEXPLORER, a few bugs but even buggy for simply merging it's a joy. Only for 2010 +


2013-05-26 23:21:36

Lee, Jones

This marcho is great. However I meet a problem, there are lots of defined names within those excel files I want to merge. The consquence is that I have to press OK hundreds times to tell excel keeping use those definitions in order to complete the mergeing. Is there a way can solve this issue? Thanks a lot.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.