Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Merging Many Workbooks.

Merging Many Workbooks

by Allen Wyatt
(last updated May 25, 2013)

3

Joy ran into a problem merging quite a few workbooks together. The majority of the workbooks—about 200 of them, all in a single folder—each contain a single worksheet, but some contain more. The worksheets forming each of these workbooks needs to be added to a single workbook.

The easiest way to do merges of this magnitude—particularly if you have to do it often—is with a macro. The following macro displays a dialog box asking you to select the files to merge. (You can select multiple workbooks by holding down the Ctrl key as you click each one.) It loops thru the list you select, opening each one and moving all its worksheets to the end of the workbook with the code.

Sub CombineWorkbooks()
    Dim FilesToOpen
    Dim x As Integer

    On Error GoTo ErrHandler
    Application.ScreenUpdating = False

    FilesToOpen = Application.GetOpenFilename _
      (FileFilter:="Microsoft Excel Files (*.xls?), *.xls?", _
      MultiSelect:=True, Title:="Files to Merge")

    If TypeName(FilesToOpen) = "Boolean" Then
        MsgBox "No Files were selected"
        GoTo ExitHandler
    End If

    x = 1
    While x <= UBound(FilesToOpen)
        Workbooks.Open FileName:=FilesToOpen(x)
        Sheets().Move After:=ThisWorkbook.Sheets _
          (ThisWorkbook.Sheets.Count)
        x = x + 1
    Wend

ExitHandler:
    Application.ScreenUpdating = True
    Exit Sub

ErrHandler:
    MsgBox Err.Description
    Resume ExitHandler
End Sub

In the process of adding the worksheets to the end of the workbook, Excel will automatically append a (2), (3), etc. when duplicates worksheet names are detected. Any formulas in the book referring to other sheets will also be updated to reflect the new names.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12652) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Merging Many Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Horizontal Alignment

You can horizontally align the information in a cell in any of eight different ways. This tip explains not only how to do the ...

Discover More

Permanent Watermarks in a Document

Need to add a graphic watermark to a document? It's not that hard to do, but making the watermark permanent can be a bit more ...

Discover More

Defining a Custom Paper Size

Need to print your worksheet on a non-standard paper size? Excel is rather limited in printing to such papers, and here is ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Closing a Read-Only Workbook

When you create a workbook that is read-only, users can still make changes to the workbook. When they exit, they are prompted ...

Discover More

Seeing All Open Workbook Names

Ever want to see a list of all the workbooks that are open? If you open more than nine, Excel only displays the first nine ...

Discover More

Discovering Dependent Workbooks

When you starting linking information from one workbook to another, those workbooks become dependent on each other. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 5?

2013-05-28 13:01:07

Scott Renz

You could put:
Application.DisplayAlerts = False
at the beginning and put:
Application.DisplayAlerts = True
at the end and it won't display those warning messages.


2013-05-28 05:18:31

Richard

or of course you could use the brilliant DATAEXPLORER, a few bugs but even buggy for simply merging it's a joy. Only for 2010 +


2013-05-26 23:21:36

Lee, Jones

This marcho is great. However I meet a problem, there are lots of defined names within those excel files I want to merge. The consquence is that I have to press OK hundreds times to tell excel keeping use those definitions in order to complete the mergeing. Is there a way can solve this issue? Thanks a lot.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.