Pasting Multiple Worksheets into a Word Document

Written by Allen Wyatt (last updated May 27, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


2

Bev has a workbook containing five worksheets. She needs to paste the worksheets into a Word document. She wonders if there is a way to paste all five worksheets at once, rather than one at a time.

One way you can approach this is to combine all five of your worksheets into a single "helper" worksheet, and then paste that worksheet into your document. You can certainly do this manually, but if you need to do it often, then a macro is a quicker approach:

Sub ConCatCopy()
    Dim Sheetnum As Integer
    Dim LastRow As Long

    Sheets.Add After:=Sheets(Sheets.Count)
    ActiveSheet.Name = "WordCopy"
    For Sheetnum = 1 To 5
        With Sheets(Sheetnum)
            .Activate
            .UsedRange.Select
            Selection.Copy
        End With
        Sheets("WordCopy").Select
        LastRow = Sheets("WordCopy").UsedRange.Rows.Count
        If LastRow > 1 Then
            LastRow = LastRow + 1
            Range("A" & LastRow).Select
            ActiveSheet.Paste
        End If
    Next Sheetnum
    Sheets("WordCopy").UsedRange.Select
    Selection.Copy
End Sub

The macro adds a new worksheet (the helper worksheet) named WordCopy. It then copies all of the cells from each of the five worksheets and pastes them into the WordCopy worksheet. Finally, everything in the WordCopy worksheet is copied to the Clipboard. You can then switch to your Word document and press Ctrl+V to paste the information. When done, you can return to your workbook and delete the WordCopy worksheet.

Another macro-based approach will still copy the used cells on each worksheet, but it pastes them directly into a Word document, thereby removing the need for a helper worksheet. Here's the code to try out:

Sub PasteAllWorksheets()
    Const MyDoc = "MyDocument.docx"
    Const wdStory = 6
    Const wdPageBreak = 7
    Dim File As String
    Dim WS As Worksheet

    File = ActiveWorkbook.Path & Application.PathSeparator & MyDoc
    With CreateObject("Word.Application")
        .Visible = True
        .Activate
        With .Documents.Open(Filename:=File)
            For Each WS In ActiveWorkbook.Worksheets
                WS.UsedRange.Copy
                With .ActiveWindow.Selection
                    .EndKey Unit:=wdStory
                    .InsertBreak Type:=wdPageBreak
                    .PasteExcelTable LinkedToExcel:=False, _
                      WordFormatting:=True, RTF:=False
                End With
            Next WS
        End With
    End With
    Application.CutCopyMode = False
End Sub

The macro opens an existing document named MyDocument.docx. If your document uses a different name, then change the value defined as the MyDoc constant at the beginning of the macro. The macro also assumes that this document is in the same folder as the workbook from which you are copying.

The content of each worksheet is pasted at the end of the Word document, with a page break before each Excel worksheet that is pasted. The Excel information is pasted as a Word table.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13068) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is three less than 9?

2023-05-27 19:07:52

J. Woolley

Re. my previous comment, I should have said:
+ Because "WordCopy" is a new worksheet, LastRow is always 1 (never > 1)


2023-05-27 11:21:49

J. Woolley

This Tip's ConCatCopy macro fails:
+ If there are less than 5 worksheets
+ If there is already a sheet named "WordCopy"
+ If one of the first five sheets is a chart sheet, not a worksheet
+ Because the last row of a new worksheet is always 1 (never > 1)
Here is an improved version:

Sub ConCatCopy2()
    Dim shNew As String, shNum As Integer, lastRow As Long
    If Worksheets.Count < 5 Then Exit Sub
    Worksheets.Add After:=Sheets(Sheets.Count)
    shNew = "WordCopy"
    On Error Resume Next
        Do
            Err.Clear
            ActiveSheet.Name = shNew
            If Err Then shNum = shNum + 1: shNew = "WordCopy" & shNum
        Loop Until Err = 0
    On Error GoTo 0
    lastRow = 1
    For shNum = 1 To 5
        Worksheets(shNum).UsedRange.Copy _
            Destination:=Worksheets(shNew).Cells(lastRow, 1)
        lastRow = Worksheets(shNew).UsedRange.Rows.Count + 1
    Next shNum
    Worksheets(shNew).UsedRange.Copy
End Sub


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