Copying Rows between Worksheets Based on a Text Value

by Allen Wyatt
(last updated August 22, 2020)

1

Marian wonders if there is a way to copy an entire row from one worksheet to another worksheet based on the occurrence of a specific text value ("yes") in column E of the row. Vlookup doesn't seem to work for this type of evaluation.

If you only need to do this type of task sporadically, then you can simply use the filtering capabilities of Excel. Turn on filter and filter your data so it only shows rows that have "yes" in column E. Copy the visible rows and paste them into whatever worksheet you want.

If you have to do the task more often, you could create a macro to make the copying a snap. The following macro examines the first 1,000 rows of Sheet1 and copies to Sheet2 any rows containing "yes" in column E.

Sub CopyYes()
    Dim c As Range
    Dim j As Integer
    Dim Source As Worksheet
    Dim Target As Worksheet

    ' Change worksheet designations as needed
    Set Source = ActiveWorkbook.Worksheets("Sheet1")
    Set Target = ActiveWorkbook.Worksheets("Sheet2")

    J = 1     ' Start copying to row 1 in target sheet
    For Each c In Source.Range("E1:E1000")   ' Do 1000 rows
        If c = "yes" Then
           Source.Rows(c.Row).Copy Target.Rows(j)
           j = j + 1
        End If
    Next c
End Sub

Note that the macro will overwrite any information already on Sheet2. It also is not "dynamic," meaning that if the values in column E change and you want the rows in Sheet2 to reflect those changes, then the macro won't help.

Additional information about automatically copying information from one worksheet to another can be found on this website:

https://www.mrexcel.com/forum/excel-questions/602635-
automatically-move-entire-rows-one-worksheet-into-
another-worksheet-same-workbook.html

Even though the URL is shown on three lines here, it is all a single URL. You'll want to make sure you get it all into your browser.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (13399) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a Short Selection

Want to print just a selection from within your document? It's easy to do when you print using the Print dialog box.

Discover More

Hiding Excel in VBA

Want to have you macro completely hide the Excel interface? You can do so by using the Visible property for the Excel ...

Discover More

Independent Radio Buttons

Radio buttons are great for some data collection purposes. They may not be that great for some purposes, however, for the ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Ensuring Rows and Columns are Empty

Before you go about deleting rows and columns helter-skelter, it is a good idea to determine if there is anything in the ...

Discover More

Can't Copy Data between Workbooks

Edit a group of workbooks at the same time and you probably will find yourself trying to copy information from one of ...

Discover More

Adjusting a Range's Starting Point

Select a range of cells, and one of those cells will always be the starting point for the range. This tip explains how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2020-08-24 12:44:16

Gregg

Great tip! The link to Mr. Excel's forum doesn't seem to be working. Hoping you can re-post. Thanks!


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.