Removing Protection from a Protected Workbook

by Allen Wyatt
(last updated February 18, 2017)


Sam password protected an Excel workbook. He no longer wants that protection and he has tried the obvious (to him) options to remove that protection. When he closes the workbook, however, Excel still requires a password to open the workbook again. Sam wonders how to completely remove the protection from a workbook he previously protected.

There are two caveats to note here, before looking at ways to address the issue. First, Sam is talking about removing workbook protection, not about adjusting worksheet protection. Second, Sam already has the password to the workbook and can get into it—he simply wants to save the workbook so that the password is not needed again. (It isn't his desire to open a workbook file for which he doesn't have the password.)

First, you should remove any in-workbook protection. You do that by first displaying the Review tab of the ribbon. What you then do depends on your version of Excel.

  • If you are using Excel 2007, in the Changes group you should see an Unprotect Document tool. (If you, instead, see a Protect Document tool, your workbook is currently unprotected.
  • If you are using a later version of Excel, in the Protection group you will see a Workbook tool or a Protect Workbook tool. If that tool looks "selected," then there is in-workbook protection at play.

Click the tool, and either the workbook is immediately unprotected (if there was no password associated with the protection) or you'll see the Unprotect Workbook dialog box. (See Figure 1.)

Figure 1. The Unprotect Workbook dialog box.

If prompted, enter the password and click on OK.

Next, you need to remove any workbook-level protection. There are several ways you can do this. One way is to follow these steps:

  1. In Excel 2007 click the Office button or, in later versions of Excel, display the File tab of the ribbon.
  2. At the left side of the dialog box, click Prepare (Excel 2007) or Info (later versions).
  3. If you are using Excel 2010 or later, click the Protect Workbook button. Excel displays a drop-down list of options.
  4. Click Encrypt Document (Excel 2007) or Encrypt with Password (later verions). Excel displays the Encrypt Document dialog box. (See Figure 2.)
  5. Figure 2. The Encrypt Document dialog box.

  6. Remove whatever is in the dialog box.
  7. Click OK.
  8. Use and save your Workbook as normal.

The above steps only remove the password required to open the workbook. It is very possible there is another password associated with the workbook. Removing that password brings us to the third approach; it involves saving your workbook anew. Follow these steps:

  1. Click F12. Excel displays the Save As dialog box.
  2. Just to the left of the Save button, click Tools. Excel displays a drop-down list of options.
  3. Click General Options. Excel displays the General Options dialog box. (See Figure 3.)
  4. Figure 3. The General Options dialog box.

  5. Delete any password evident in the Password to Open box.
  6. Delete any password evident in the Password to Modify box.
  7. Clear the Read-Only Recommended check box.
  8. Click on OK. Excel closes the General Options dialog box.
  9. Click Save. Excel asks you if you want to replace the existing file.
  10. Click Yes. The workbook is saved without any passwords.

If you still encounter problems opening the file, it is possible (though not probable) that the workbook is somehow protected within Windows itself. This most often is the case if the file is stored on a network drive to which your administrator has applied security permissions.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (73) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Creating a Log/Log Chart

If you need to create a chart that uses logarithmic values on both axes, it can be confusing how to get what you want. This ...

Discover More

Understanding Page Sizes

When you create a document, you need to be concerned about the final size of the page you will be creating. Word supports a ...

Discover More

Ignoring Hyphens in Word Counts

When you instruct Word to tell you how many words are in a document, it treats hyphenated words or phrases as if they are a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Protecting an Entire Workbook

Want to stop other people from making unauthorized changes to your workbook? Excel provides a way that you can protect the ...

Discover More

Protecting a Workbook from Opening in Other Programs

When working with sensitive information, you always need to be concerned that your data doesn't fall into unwanted hands. ...

Discover More

Protecting an Entire Folder of Workbooks

Want to protect the Excel information stored in a particular folder on your system? There are a number of ways you can ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 9?

2017-02-20 10:31:24


I like the new tip page layout, but I'd like to see less wasted space in the newsletter (email notification). It causes unnecessary vertical scrolling to read the entire newsletter. Thanks.

2017-02-20 05:02:12


Yes, the new look is very good and much clearer. Thanks for that!

2017-02-18 09:58:24


I'll check in to it, Micky...


2017-02-18 05:49:39

Michael (Micky) Avidan


Trying to add a picture to a comment - fails.

I get this error:

Thanks for trying to add a comment to this Tips.Net article. The following errors occurred:
No valid file found for the Figure 1 image.

Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)

2017-02-18 05:46:06

Michael (Micky) Avidan


Big "Chapeau !" for the new look of the tip window especially for the capability to add pictures (which, by all means, clarifies the essence)

Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.