Controlling Window Size when Opening Additional Workbooks

by Allen Wyatt
(last updated December 9, 2017)

2

If Steven has a workbook open and maximized, and then he opens one or more additional workbooks, the additional workbooks look maximized but aren't really. The left, bottom, and right sides of these additional workbooks are at the edges of the screen, but the tops cascade downward, like index cards offset from each other. To Steve, it would be much better if the additional workbooks opened either as a smaller portion of the window or as fully maximized so that he could then "restore" the windows to a smaller size. He wonders if there is some setting that controls the window size for these additional workbooks when they are opened.

You can rather easily affect what happens with a workbook window through the use of macros. The normal place to do this would be in the Workbook_Open macro, which is an event handler in the ThisWorkbook object. Here's a very simple version that would simply make sure that the window is maximized:

Public Sub WorkBook_Open()
    Application.WindowState = xlMaximized
End Sub

You can then, if you want, manually adjust the size of the maximized window.

Of course, you could also "build out" the macro so that it manipulates the window in other ways. For instance, the following is a macro that will determine the maximum screen size of the monitor on which the workbook is opening, and then it adjusts the window size to occupy 72% of the screen width and 96% of the screen height.

Public Sub WorkBook_Open()
    Dim iMaxWidth As Integer    'Screen width (pixels)
    Dim iMaxHeight As Integer   'Screen height (pixels)
    Dim sngStartX As Single     'Upper-left corner of desired window
    Dim sngStartY As Single     'Upper-left corner of desired window
    Dim sngWidth As Single      'Width of desired window
    Dim sngHeight As Single     'Height of desired window

    'Specifications for final window size
    sngStartX = 0.14   'Fraction of screen width from left edge
    sngStartY = 0.02   'Fraction of screen height from top
    sngWidth = 0.72    'Fraction of screen width desired
    sngHeight = 0.96   'Fraction of screen height desired

    With Application
        'Maximize screen in order to grab maximum width and height
        .WindowState = xlMaximized
        iMaxWidth = .Width
        iMaxHeight = .Height
        .WindowState = xlNormal

        'Set final window position and size
        .Top = iMaxHeight * sngStartY
        .Left = iMaxWidth * sngStartX
        .Width = sngWidth * iMaxWidth
        .Height = sngHeight * iMaxHeight
    End With
End Sub

You can, of course, adjust the settings in the two variables (sngWidth and sngHeight) to pick a different final screen size. You could also adjust the settings in the sngStartX and sngStartY variables to specify the position for the upper-left corner of the final window.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (4975) applies to Microsoft Excel 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Tools to View Field Codes

Fields can be used to add all sorts of dynamic data to your documents. Viewing the field codes, at times, is desirable. ...

Discover More

Creating a Document Clone

If you need to work with a copy of a document rather than the original document, you can use Word's Open dialog box to ...

Discover More

The Last Business Day

Many businesses need to know when the last business day of the month occurs. This tip discusses several ways you can ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Mouse Click Event in VBA

Need to know if a particular cell is clicked with the mouse? Excel has no particular event handler for clicking in this ...

Discover More

Saving an Unsavable Workbook

Macros can allow you to do some fancy data validation in your workbooks, such as checking to see if the user entered ...

Discover More

Turning Off Screen Updating

Want a quick way to speed up your macros? All you need to do is to stop Excel from updating the screen while the macro is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

2017-12-12 13:15:38

Chris

Nice bit of code, works for me! Thanks. Henk, as mentioned "The normal place to do this would be in the Workbook_Open macro, which is an event handler in the ThisWorkbook object. " Also, save the workbook as Macro Enabled. Then open it a couple of times, I had a message state that for security reasons macros were disabled on this workbook. After I clicked the Enable Macros option it worked like a charm.


2017-12-11 03:46:47

Henk

Hi Allen,

It does not seem to have any effect. What are the conditions for it to work?

Regards


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.