Creating Workbooks for Individual Worksheets

Written by Allen Wyatt (last updated December 10, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365


Damodar has a workbook that contains a large number of worksheets. He would like to create individual workbooks for each worksheet, but have the name of the workbook be based on a cell (A7) in the worksheet being saved in the new workbook. Damodar knows he can do a "move or copy" of the individual worksheets to get them into new workbooks, but he's looking for something a bit more robust because of the large number of worksheets he's dealing with.

Peeling off worksheets into individual workbooks is relatively easy to do using macro. The following is just one possible macro; it steps through each worksheet and creates a brand-new workbook for each of those worksheets.

Sub SaveEachWks1()
    Dim wkb As Workbook
    Dim wSource As Workbook
    Dim wks As Worksheet
    Dim sPath As String
    Dim sFilename As String

    'Location to store the files. Adjust as needed.
    sPath = "C:\MyPath\"

    ' Make sure process isn't disturbed
    Application.ScreenUpdating = False
    Application.EnableEvents = False

    Set wSource = ActiveWorkbook

    For Each wks In wSource.Worksheets
        ' Get the filename
        sFilename = wks.Range("A7").Text

        ' Comment out the following if A7 contains a filename extention
        sFilename = sFilename & ".xlsx"

        'Copy the worksheet to a new workbook
        wks.Copy

        'Define that workbook
        Set wkb = ActiveWorkbook

        ' Save the workbook with path and name, then close
        wkb.SaveAs Filename:=sPath & sFilename
        wkb.Close
    Next wks

    ' Again allow disturbances
    Application.EnableEvents = True
    Application.ScreenUpdating = True
End Sub

Note that the macro sets the sFilename variable equal to the Text property for cell A7. This is done just in case the cell contains a formula that generates the filename. You should also make sure to comment out the line that adds a filename extension to sFilename if the name in cell A7 already contains a filename extension.

When you run the macro, one workbook is created for each worksheet in your selected workbook. Nothing in the original workbook is disturbed. Note, as well, that the macro takes quite a bit for granted. It doesn't, for instance, check to see if the filename in cell A7 is valid, nor does it check to see if a workbook with that filename already exists. Code to handle such situations could, however, be added to the macro. Here's an example of a more robust macro that does check for these possible problems:

Sub SaveEachWks2()
    Dim WB As Workbook
    Dim WS As Worksheet
    Dim w As Long
    Dim n As Integer
    Dim sPath As String
    Dim sExt As String
    Dim sName As String
    Dim sFile As String

    Const INVALID = "<>:""/\|?*"
    Const INSTEAD = "~"
    Const MAXLEN = 250

    Set WB = ActiveWorkbook
    With Application
        'save new workbooks in the active workbook's folder
        sPath = WB.Path & .PathSeparator
        sExt = IIf(.DefaultSaveFormat = xlWorkbookDefault, ".xlsx", ".xls")
        For Each WS In WB.Worksheets
            WS.Activate
            'view each worksheet
            DoEvents
            .ScreenUpdating = False

            'cell with new workbook's name
            With Range("A7")
                w = .Columns.ColumnWidth
                'make it fit .Text
                .Columns.AutoFit
                sName = Trim(.Text)
                'restore original width
                .Columns.ColumnWidth = w
            End With
            'use worksheet's name if necessary
            If sName = "" Then sName = WS.Name

            'ensure valid workbook name
            For n = 1 To Len(INVALID)
                sName = Replace(sName, Mid(INVALID, n, 1), INSTEAD, 1)
            Next n
            sFile = sPath & sName & sExt

            'check length with margin for duplicate name
            n = Len(sFile) - MAXLEN
            If n > 0 Then
                sName = Left(sName, Len(sName) - n)
                sFile = sPath & sName & sExt
            End If
            n = 1

            'check for file with same name
            Do Until Dir(sFile) = ""
                n = n + 1
                sFile = sPath & sName & " (" & n & ")" & sExt
            Loop

            'copy worksheet to new workbook, then save and close
            WS.Copy
            ActiveWorkbook.SaveAs Filename:=sFile
            ActiveWorkbook.Close
            .ScreenUpdating = True
        Next WS
    End With
    'WB's last worksheet will remain active
    MsgBox WB.Worksheets.Count _
        & " worksheets were copied as new workbooks in folder " _
        & vbNewLine & sPath
End Sub

This macro, if it finds an invalid character in the filename, replaces that character with a tilde (~) so there will be no error in saving the new workbook. It also saves the new workbooks in the same workbook in which the original workbook is saved.

Finally, you can always go the route of relying on an add-in to do the work for you. One add-in suggested by subscribers for Damodar's needs is ASAP Utilities, which you can find at this location:

https://www.asap-utilities.com

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5272) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weird Characters in File Names

If you ever end up with file names that contain percent signs followed by numbers, it could be due to some sort of file ...

Discover More

Adjusting a Range's Starting Point

Select a range of cells, and one of those cells will always be the starting point for the range. This tip explains how to ...

Discover More

Word Adds Extra Space before Footnote Marker

When using full justification of your text, you may get extra spaces in places you never wanted. This tip examines one ...

Discover More

Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!

More ExcelTips (ribbon)

Shrinking Workbook Size

As you work with a workbook over time, it is possible for the workbook to grow to a huge size. If you want to shrink the ...

Discover More

Saving a Workbook in a Macro

Does your macro need to make sure that the workbook being processed is saved to disk? You can add the saving capability ...

Discover More

Opening a Workbook to a Specific Worksheet

When you open a workbook, Excel displays the worksheet that was visible when the workbook was last saved. You may want, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.