Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Conditionally Making a Sound.

Conditionally Making a Sound

by Allen Wyatt
(last updated November 17, 2018)

2

Ken knows how to create conditional formats in Excel. What he really wants to do, however, is have Excel make an audible sound (a beep or whatever) if the conditions are met.

There is no way to do this without resorting to using macros. If you just want to make a beep sound, you can use something like this:

Function BeepMe() As String
    Beep
    BeepMe = ""
End Function

All this user-defined function does is to play a sound (which will vary depending on the system you are using) and then return an empty string. You can use the function in your worksheet in this manner:

=IF(A12>300,BeepMe(),"")

If you want to play some sound other than the default system beep, you'll need to use the Windows API PlaySound function. The following code creates a user-defined function that will play the default "tada" sound so prevalent in many versions of Windows.

Private Declare Function PlaySound Lib "winmm.dll" _
  Alias "PlaySoundA" (ByVal lpszName As String, _
  ByVal hModule As Long, ByVal dwFlags As Long) As Long

    Const SND_SYNC = &H0
    Const SND_ASYNC = &H1
    Const SND_FILENAME = &H20000

Function SoundMe() As String
    Call PlaySound("c:\windows\media\tada.wav", _
      0, SND_ASYNC Or SND_FILENAME)
    SoundMe = ""
End Function

This function can be called the same as the previous example:

=IF(A12>300,SoundMe(),"")

If you want to play a different WAV file, simply change the file specification in the SoundMe function.

Note that the code needs to be entered in an inserted module in the VBA Editor in order for the function to work properly.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5834) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Conditionally Making a Sound.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 + 4?

2018-11-17 11:07:59

Vesa Nuutinen

Hello, is there easy way to make this work with 64 bit office?


2018-11-17 10:20:56

Hans Hallebeek

If the sound file is not presnt en 64 32 bit
Option Explicit

#If VBA7 Then
Private Declare PtrSafe Function PlaySound Lib "winmm.dll" _
Alias "PlaySoundA" (ByVal lpszName As String, _
ByVal hModule As Long, ByVal dwFlags As Long) As Long
#Else
Private Declare Function PlaySound Lib "winmm.dll" _
Alias "PlaySoundA" (ByVal lpszName As String, _
ByVal hModule As Long, ByVal dwFlags As Long) As Long
#End If
Const SND_SYNC = &H0
Const SND_ASYNC = &H1
Const SND_FILENAME = &H20000

Function SoundMe() As String
On Error Resume Next
Call PlaySound("c:\windows\media\tada.wav", 0, SND_ASYNC Or SND_FILENAME)
If Err.Number <> 0 Then BeepMe
Err.Clear
On Error GoTo 0
SoundMe = ""
End Function

Function BeepMe() As String
Beep
BeepMe = ""
End Function


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