Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Default Print Margins.

Setting Default Print Margins

by Allen Wyatt
(last updated April 7, 2016)

4

When you first start Excel, the blank workbook that is opened has specific default values set. One of those defaults is the page margins, used when you print the worksheet. If you want to change the default page margins, you can do so by following these steps:

  1. Open a new Excel workbook.
  2. Change the page margins for all the worksheets in the workbook. Make sure they reflect the page margins you want used as your default.
  3. Make any other desired "default" changes in the workbook. This may include (but not be limited to) headers, footers, and the like.
  4. Choose Save As from the File menu. Excel displays the Save As dialog box.
  5. In the Save As Type pull-down list at the bottom of the dialog box, select Excel Template or Excel Macro-Enabled Template. (The option you select depends on whether you have macros in the workbook or not.)
  6. The file name you use should be Book.xltx or Book.xltm (depending, again, on whether it contains macros).
  7. Save your newly created template in the XLStart folder. (Do not save it in the default template folder.)

That's it. Now, any time you create a new workbook, Excel uses your template (Book.xltx or Book.xltm) as its model for what you want.

If you are unsure of where the XLStart folder is located (step 7), use Windows to search for the folder. Its exact location can vary depending on how Excel was installed on your machine, as well as the version you are using. You should note that if you are using Excel in a networked environment, you may not have the proper permissions to modify or save anything in the XLStart folder on the server. In that case, you should talk to your network administrator to see if you can save your workbook in the proper place.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7011) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Setting Default Print Margins.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Rounded Table Edges

Tables can be a great addition to many documents, as they allow you to arrange and present information in a clear and concise ...

Discover More

Quickly Copying Worksheets

Excel provides a little-known way to copy worksheets simply by clicking and dragging. Here's how to do it.

Discover More

Macros Run Slower in Newer Excel?

If you run a macro you used in an older version of Excel on a newer system, it may seem like the macro runs slower. Here are ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Printing Based on Cell Contents

Would you like to have a worksheet automatically printed when a particular cell contains a specified value? You can achieve ...

Discover More

Changing Paper Size for a Complete Workbook

If you need to change the size of paper on which your worksheets will be printed, it can be bothersome to make the change on ...

Discover More

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook or ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 5?

2016-04-07 11:19:48

Richard Wheeler

Windows 10 won't let me save to XLstart. How do I change that.


2016-04-07 11:06:33

Christian GURY

As I spent a lot of time to find the exact place of these files, I wish to share with you where they are located in my specific configuration (Microsoft Office Professional Plus 13) :
C:Program Files (x86)Microsoft OfficeOffice15XLSTART

If this can help someone, I will be happy ...


2015-06-10 21:51:31

Mark

FANTASTIC have been looking to make this change for ages!!


2014-06-12 06:15:03

Judy

Thanks for this tip. It really works! I've been trying to find a way to set default margins for ages.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.