Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Multiple Pages On a Piece of Paper.

Printing Multiple Pages On a Piece of Paper

Written by Allen Wyatt (last updated February 12, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365

1

You may want to print multiple pages of your Excel worksheet on a single piece of paper. You can accomplish this by following these steps:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the lower-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Click on the Options button. Excel displays the printer's Properties dialog box. (See Figure 1.)

    4. Figure 1. The printer’s Document Properties dialog box.

  4. Using the Pages Per Sheet control, specify how many pages you want printed on each sheet of paper.
  5. Click on OK to dismiss the printer's Properties dialog box.
  6. Click on OK to dismiss the Page Setup dialog box.

Depending on your printer, you may need to look around through the available tabs to locate one that has a Pages Per Sheet control or a Multiple Page control.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6214) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Printing Multiple Pages On a Piece of Paper.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Fonts To the Context Menu

Context menus appear when you right-click on different items in Word. These menus can be edited to add items, such as ...

Discover More

Rounding to the Nearest $50

When preparing financial reports, it may make your data easier to understand if you round it to the nearest multiple, ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Setting the Active Printer in VBA

Your macros can control where printed output is directed, but sometimes it can be difficult to get the settings correct. ...

Discover More

Printing Selected Cells by Default

Want a one-button approach to printing? Excel provides the Quick Print tool, but it may not do exactly what you want. ...

Discover More

Top Margin Ignored when Printing

When you press the Print button in Excel, you want your worksheet to go to your printer and produce output as you expect. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 2?

2022-11-02 11:22:44

Brian Dorey

I've tried to get 2 sheets onto 1 page. I get the dialogue you describe above and set it for 2. The picture on the right shows 2 sheets but when I return to print preview it still shows 2 pages. (see Figure 1 below)

Figure 1. 

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.