Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Vertical Alignment.

Setting Vertical Alignment

by Allen Wyatt
(last updated July 5, 2019)

5

Excel provides several different ways you can align information from top to bottom (vertically) within a cell. You set the alignment by first selecting the cells you want to format and then displaying the Alignment tab of the Format Cells dialog box. (To display the dialog box, display the Home tab of the ribbon and click the small icon at the bottom-right of the Alignment group.) (See Figure 1.)

Figure 1. The Alignment tab of the Format Cells dialog box.

On the Alignment tab, use the Vertical drop-down list to make your selection. There are five different alignment options available:

  • Top. The information in the cell is situated such that the top line of text appears at the top of the cell.
  • Center. Information is centered half-way between the top and bottom borders of the cell.
  • Bottom. This is the default vertical alignment. Information is aligned at the bottom of the cell.
  • Justify. Text is spread evenly throughout the cell. The information within the cell is wrapped within the column (if necessary), and the row height is adjusted so that all lines fit within the cell and so all information reaches both the top and bottom borders of the cell. Column width is not affected at all.
  • Distributed. When selected, text is spread evenly between the top of the cell and the bottom. Effectively, blank space is placed between each line so that the complete cell is filled.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6261) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Setting Vertical Alignment.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is two minus 0?

2019-07-06 04:52:08

SteveJez

Samuel,
Have a look at this article,

https://excelribbon.tips.net/T012057_Creating_Default_Formatting_for_Workbooks_and_Worksheets.html


Format your new workbook & sheet as you want it.

Alternatively, click on diagonal "arrow" to the left of the column A header & above row 1 - this selects the whole worksheet - and click on the vertical alignment button in the Alignment group on the Home tab
(see Figure 1 below)

Figure 1. 


2019-07-05 16:28:16

Samuel

I too have wondered about changing the default vertical spacing in Excel. It defaults to "bottom," but i rarely, if ever, would use that. So I am *always* changing it to "centered!" Sure wish there was a way to change that!


2019-07-05 16:25:13

Samuel

I too have wondered about changing the default vertical spacing in Excel. It seems to default to "bottom," but i rarely, if ever, would use that. So I am *always* changing it to "centered!" Sure wish there was a way to change that!


2019-07-05 07:57:29

Mark

One of my favorite keyboard shortcuts: Ctrl 1 (that's the number one not lower case "L")


2015-11-03 08:19:46

Larry

Is there a way to change the default for this setting?


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