Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using AutoFiltering.
by Allen Wyatt
(last updated December 28, 2015)
Filtering a list means displaying only a part of it. You provide the criteria you want used and then Excel displays only those list records that match the criteria. Filtering is especially useful if you have a large list and you want to work with only a subset of the records in the list.
The easiest way to filter your list is to use the AutoFilter feature. You do this by following these steps:
AutoFilter is now alive and well in your workbook. If you click on one of these pull-down arrows, Excel displays the unique values in that column (field). You can then select one of the values and Excel displays only those records that match that value for that field. (The pull-down arrow then turns blue.) All the rest of the records in the list will be hidden.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6612) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Using AutoFiltering.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
When you've got a column full of names, you may want to get a count of how many of those names are unique. You can make quick ...Discover More
Excel has some built-in limits on what you can do with the program. When you run into those limits, it can be frustrating to ...Discover More
Want a tool that will help you toggle AutoFilter on and off? Excel provides some tools you can use, but you need to be ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.