Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Moving and Copying Cells.

Moving and Copying Cells

Written by Allen Wyatt (last updated November 5, 2022)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


Moving and copying cells is a very common procedure when you are developing or editing your worksheets. Excel refers to moving by a different term, however. It is called cutting, which implies that you cut the information from one place and put it in another. Copying differs from cutting in that copying does not disturb the original cells; cutting clears them.

Whether you are cutting or copying, these operations involve the use of the Clipboard, a temporary storage area that is built into Windows. To cut or copy information, you must first select the cells you want to affect. Then do one of the following:

  • To cut cells, just press Ctrl+X; this shortcut will work in all versions of Excel. If you don't want to use the shortcut, then you could right-click the selection and choose Cut from the Context menu. You can also display the Home tab of the ribbon and click Cut in the Clipboard group.
  • To copy the cells, just press Ctrl+C or Ctrl+Insert.; these shortcuts should work in all versions of Excel. You can also right-click the selection and choose Copy from the Context menu. You can also display the Home tab of the ribbon and click Copy in the Clipboard group.

Once you have done one of these, you can use the Paste or Paste Special commands to place your information elsewhere. Pasting functions the same as in other Windows programs; it places the contents of the Clipboard at the current cursor location. In the case of Excel, the information is placed in your worksheet beginning with the currently selected cell. You can paste the Clipboard contents by pressing Ctrl+V, right-clicking a cell and choosing Paste from the Context menu, or by clicking the Paste tool on the Home tab of the ribbon.

Within Excel there is another pasting option available. This option, called Paste Special, is rather unique. It allows you to specify how Excel should paste the information in the Clipboard. When you choose it, you will see the Paste Special dialog box. The settings in the dialog box control which portion of the information in the Clipboard you want pasted, as well as what operations you want taken on the information being pasted. (See Figure 1.)

Figure 1. The Paste Special dialog box.

To display the dialog box, display the Home tab of the ribbon, click the down-arrow under the Paste tool, then choose Paste Special.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7362) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Moving and Copying Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

X-ing Out Text

You can easily use strikethrough formatting to show deleted text in a document. What if you want to actually overprint ...

Discover More

Controlling the Printing of Highlighting

Using Word's built-in highlighter tool can be a great way to add markup to a document and attract a reader's eyes to ...

Discover More

Setting an Upper Threshold for a Cell

Do you want to limit what can be entered into a particular cell in your worksheet? Here are three separate ways you can ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Stopping Feet and Inches from Converting to Dates

When pasting information into a worksheet, Excel tries to helpfully convert that information. This can cause undesired ...

Discover More

Removing Spaces

Need to get rid of spaces in a range of cells? There are two ways you can approach the task, as described here.

Discover More

Typing Check Marks into Excel

Need to enter a check mark into a cell? There are a number of ways you can get the desired character, depending on the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.