Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using an Input Mask.

Using an Input Mask

by Allen Wyatt
(last updated February 10, 2018)

1

When inputting time into a cell, it is easy to enter digits—that's what the numeric keypad is for, after all. What can really slow you down is the necessity to enter other characters, particularly ones that require the use of the Shift key. For instance, if you are entering times, it is easy to enter 230 for 2:30, but it is a pain to slow down by entering the colon.

Thus, you may wonder if there is a way to set up an input mask that will add the colon automatically. The good news is yes, there is. The bad news is no, there isn't. Sound confusing? Let me explain...

You can set up a custom format that will display your time in any format you want. For instance, you could use the following steps:

  1. Select the cells you want to use for time input.
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right of the Number group. Excel displays the Number tab of the Format Cells dialog box.
  4. In the Category list, choose Custom. (See Figure 1.)
  5. Figure 1. The Number tab of the Format Cells dialog box.

  6. Replace whatever is in the Type box with #":"00 (a hash mark, quote mark, colon, quote mark, and two zeros).
  7. Click on OK.

You can now enter your times using just digits. The problem (and this is the bad news) is that the cell doesn't really contain a time. If you enter 230 (for 2:30), it doesn't contain 2:30 as a time—it contains two hundred and thirty. Thus, you can't use the contents of the cell directly in time calculations.

To overcome this, you can use another column to show the entered digits converted into a time. All you need to do is use a formula to do the conversions. For instance, if the time you entered was in cell A3, you could use the following formula in a different cell to do the conversion:

=(INT(A3/100)/24)+(MOD(A3,100)/1440)

Format the cell that contains the above formula so it displays one of the various time formats, and you are all set.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12550) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Using an Input Mask.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Display of the Office Clipboard

When I am editing a document, I find it distracting for Word to display the Clipboard task pane at the left of the ...

Discover More

Preventing Changes to Formatting and Page Size

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper ...

Discover More

Changing the Comment Color

Normally Excel displays comments in a color reminiscent of sticky notes you keep around your office. If you want them to ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Three-Dimensional Transpositions

Excel makes it easy to transpose your data so that rows become columns and columns rows. It doesn't have a built-in ...

Discover More

Getting Rid of Everything Except Numbers

Got some numbers and letters mixed up in the same cell? You may need to get rid of those letters so you are left with ...

Discover More

Checking for a Value in a Cell

Need to figure out if a cell contains a number so that your formula makes sense? (Perhaps it would return an error if the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

2018-02-10 13:50:07

Willy Vanhaelen

You can also consider to use an event macro:

Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Column <> 1 Then Exit Sub
If Not IsNumeric(Target) Then Exit Sub
Application.EnableEvents = False
Target = Int(Target / 100) & ":" & Right(Target, 2)
Application.EnableEvents = True
End Sub

This example works for hours entered in column A.
This column can now only be used to enter time without a colon.
To use another column: change the (column) number on the first line of the macro.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.