Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Sequential Page Numbers Across Worksheets.

Sequential Page Numbers Across Worksheets

by Allen Wyatt
(last updated March 6, 2017)

9

Valerie has a business need to get Excel to use sequential page numbers across multiple tabs in a workbook, but she can't figure out how to do it. Each time she begins a new worksheet the page numbers start at 1 again.

There are two approaches you can use to get the page numbering you want. By default, Excel determines what it feels is the best starting page number when printing a worksheet. If you print just a single worksheet, Excel starts the numbering at page 1. If you print multiple worksheets at the same time (create a selection set of worksheet tabs before you start printing), then Excel prints the worksheets sequentially, one after the other, and numbers the pages sequentially as well.

Thus, to get the sequential page numbers you want, you should either select the worksheets you want to print before issuing a single print command or you should display the Print dialog box (Excel 2007) or the Print settings (Excel 2010) and specify that you want to print the entire workbook.

The second approach is to specify, manually, what page number you want Excel to use for a beginning page number. This approach works well when you can't print all your worksheets at once or if the worksheets you need to print are in separate workbooks. All you need to do is display the Page Setup dialog box (display the Page Layout tab of the ribbon and click the small icon at the bottom-right of the Page Setup group) and use the First Page Number box to specify what page number you want Excel to use.

One final note: You'll want to make sure that you have the headers or footers of your worksheets set up to actually include page numbers. Excel doesn't print them automatically; you need to specify that the header or footer contain a page number. (How you set up the header and footer has been covered in other ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7758) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Sequential Page Numbers Across Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 + 4?

2017-01-24 09:58:48

Judy

Adam,

The only way I have found to do want you want is to save the Excel file as PDF, then print it. When you save to a PDF (File, Save As), the sequential numbering across worksheets does not happen. When you print to a PDF or printer (File, Print) and select the Entire workbook to print, all of the pages in the workbook are numbered sequentially.


2017-01-05 19:22:20

Adam

I'm with Tara Lee, I want to print multiple tabs at once, but have page numbers applicable only to that tab.

As-is, if I print Tab A (10 pages) and Tab B (15 pages) at the same time, I get Page 1 of 25 through Page 25 of 25, but I want Page 1 of 10 through Page 10 of 10 and then Page 1 of 15 through Page 15 of 15.

Does anyone have a trick for that?


2016-09-22 07:21:31

Angela

I have a problem with page numbering in Excel 2010

I have a workbook in which I need to insert numbering using the custom footer I have added the page numbering and it counts the first 3 pages and starts to number from page 4 which should be page 1. How do I get it to stop counting the first 3 pages?


2015-06-03 17:17:37

Erin

Hello, I was wondering if you can teach me a way to either input a v-look up into a footer or instruct me on how to get a combination riman numeral and numeric pagination such as I - 1, II - 1, II - 2, III - 1, III - 2, etc.


2015-03-06 08:57:09

Heikamp - denmark

Great tip - Thanks!
Spot on for my purpose.


2015-01-19 09:43:02

Anil Lama

Thanks a lot for this tip...


2014-08-05 19:02:18

K. Knopf

I have the exact same question as Tara Lee (10 Apr 2013).

I changed the "first page number" from "auto" to "a" for each individual tab in my worksheet; however, the Excel worksheet still numbers the pages continuous instead of starting over at page 1 for each tab.

Help, please.


2013-12-10 02:23:53

Vinh

thanks


2013-04-10 14:27:17

Tara Lee

What if I want to STOP Excel from numbering pages across worksheets? I have separate documents on each worksheet and I want to keep it that way because they get printed and issued all at once. I can't seem to print without Excel numbering them all as one document. I tried changing the "first page number" to 1 but it didn't change anything.


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