Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Sequential Page Numbers Across Worksheets.

Sequential Page Numbers Across Worksheets

by Allen Wyatt
(last updated August 5, 2017)

1

Valerie has a business need to get Excel to use sequential page numbers across multiple tabs in a workbook, but she can't figure out how to do it. Each time she begins a new worksheet the page numbers start at 1 again.

There are two approaches you can use to get the page numbering you want. By default, Excel determines what it feels is the best starting page number when printing a worksheet. If you print just a single worksheet, Excel starts the numbering at page 1. If you print multiple worksheets at the same time (create a selection set of worksheet tabs before you start printing), then Excel prints the worksheets sequentially, one after the other, and numbers the pages sequentially as well.

Thus, to get the sequential page numbers you want, you should either select the worksheets you want to print before issuing a single print command or you should display the Print dialog box (Excel 2007) or the Print settings (Excel 2010 and later) and specify that you want to print the entire workbook.

The second approach is to specify, manually, what page number you want Excel to use for a beginning page number. This approach works well when you can't print all your worksheets at once or if the worksheets you need to print are in separate workbooks. All you need to do is display the Page Setup dialog box (display the Page Layout tab of the ribbon and click the small icon at the bottom-right of the Page Setup group) and use the First Page Number box to specify what page number you want Excel to use. (See Figure 1.)

Figure 1. Setting the starting page number.

One final note: You'll want to make sure that you have the headers or footers of your worksheets set up to actually include page numbers. Excel doesn't print them automatically; you need to specify that the header or footer contain a page number. (How you set up the header and footer is covered in other ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7758) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Sequential Page Numbers Across Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Playing with a Full Deck

Ever need to populate some cells in your worksheet with a range of data, but in random order? Here's a handy macro to get ...

Discover More

Getting Rid of Section Breaks, but Not Section Formatting

Word allows you to change the character of how your pages are designed by using multiple sections in a document. If you ...

Discover More

Changing Behavior for Audio CDs

When you place an audio CD in you PC, Windows attempts to play the CD, by default. If you don't want Windows to behave in ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Leading Zeros in Page Numbers

Page numbers in Excel printouts are typically simple counters, without much chance for embellishment. If you want to add ...

Discover More

Putting a Different Date in a Header

Today's date is easy to add to a header, but what if you want to add a date that is adjusted in some manner? Adding ...

Discover More

Specifying the Y Value in X of Y Page Numbering

Page numbers in Excel headers and footers have always been a source of frustration for users. This tip recounts one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 8?

2018-10-30 12:40:14

Renee

Hi Allen,

Can you tell me how to print page 1 of for group printing?

I am printing by subtotals. I want my page numbers to end with each group and start over with the next group.

Thank you,
Renee


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.