Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Leading Zeros in Page Numbers.
Jackie asked if there was a way to include leading zeroes in the page numbers placed in a footer. She needs her page numbers to always be five characters long, with leading zeroes, as necessary, to fill out the length. Thus, page numbers would be 00001, 00002, etc.
Excel doesn't provide very good formatting for its page numbers. One solution (perhaps the most viable) is to print each page in your worksheet, one at a time, changing the page number as you go. This macro takes that approach:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Sub FormattedPageNums()
Dim iPages As Integer
Dim J As Integer
Dim sFormat As String
sFormat = "00000"
' Get count of pages in active sheet
iPages = ExecuteExcel4Macro("Get.Document(50)")
With ActiveSheet
For J = 1 To iPages
.PageSetup.CenterFooter = Format(J, sFormat)
.PrintOut From:=J, To:=J
Next J
End With
End Sub
The macro discovers how many pages are in the entire printout, and then steps through each page of that printout. Prior to printing each page, individually, the .CenterFooter property is set equal to a formatted string that represents the page number with leading zeros.
You can modify the macro, as desired, to place different information in the footer. You could also change the area of the footer that is changed by using .LeftFooter or .RightFooter instead of .CenterFooter.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5655) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Leading Zeros in Page Numbers.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Referencing information between cells in a worksheet is a piece of cake using some elemental formulas. You cannot, ...
Discover MoreExcel makes it easy to add graphics to a header or footer. Here's the steps to make it happen.
Discover MoreAdd an ampersand to the text in a header or footer and you may be surprised that the ampersand disappears on your ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments