Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Leading Zeros in Page Numbers.
Written by Allen Wyatt (last updated June 8, 2024)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365
Jackie asked if there was a way to include leading zeroes in the page numbers placed in a footer. She needs her page numbers to always be five characters long, with leading zeroes, as necessary, to fill out the length. Thus, page numbers would be 00001, 00002, etc.
Excel doesn't provide very good formatting for its page numbers. One solution (perhaps the most viable) is to print each page in your worksheet, one at a time, changing the page number as you go. This macro takes that approach:
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
Sub FormattedPageNums()
Dim iPages As Integer
Dim J As Integer
Dim sFormat As String
sFormat = "00000"
' Get count of pages in active sheet
iPages = ExecuteExcel4Macro("Get.Document(50)")
With ActiveSheet
For J = 1 To iPages
.PageSetup.CenterFooter = Format(J, sFormat)
.PrintOut From:=J, To:=J
Next J
End With
End Sub
The macro discovers how many pages are in the entire printout, and then steps through each page of that printout. Prior to printing each page, individually, the .CenterFooter property is set equal to a formatted string that represents the page number with leading zeros.
You can modify the macro, as desired, to place different information in the footer. You could also change the area of the footer that is changed by using .LeftFooter or .RightFooter instead of .CenterFooter.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5655) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Leading Zeros in Page Numbers.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
When adding headers or footers to your worksheets, you may want to include the date that the workbook was last edited. ...
Discover MoreNeed to copy headers and footers from one worksheet to another? How about from one workbook to another? Here are some ...
Discover MoreSetting up a single footer line for your printouts is fairly easy. If you want to move part of the footer down a line so ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments