Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Leading Zeros in Page Numbers.
Written by Allen Wyatt (last updated August 2, 2022)
This tip applies to Excel 2007, 2010, 2013, and 2016
Jackie asked if there was a way to include leading zeroes in the page numbers placed in a footer. She needs her page numbers to always be five characters long, with leading zeroes, as necessary, to fill out the length. Thus, page numbers would be 00001, 00002, etc.
Excel doesn't provide very good formatting for its page numbers. One solution (perhaps the most viable) is to print each page in your worksheet, one at a time, changing the page number as you go. This macro takes that approach:
Sub FormattedPageNums() Dim iPages As Integer Dim J As Integer Dim sFormat As String sFormat = "00000" ' Get count of pages in active sheet iPages = ExecuteExcel4Macro("Get.Document(50)") With ActiveSheet For J = 1 To iPages .PageSetup.CenterFooter = Format(J, sFormat) .PrintOut From:=J, To:=J Next J End With End Sub
The macro discovers how many pages are in the entire printout, and then steps through each page of that printout. Prior to printing each page, individually, the .CenterFooter property is set equal to a formatted string that represents the page number with leading zeros.
You can modify the macro, as desired, to place different information in the footer. You could also change the area of the footer that is changed by using .LeftFooter or .RightFooter instead of .CenterFooter.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5655) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Leading Zeros in Page Numbers.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
When adding headers or footers to your worksheets, you may want to include the date that the workbook was last edited. ...
Discover MoreDo you find that there is a lot of extra space around the data on your worksheet when it is printed? Changing the margins ...
Discover MoreAdd subtotals to a worksheet and you can instruct Excel to start each new subtotal section on a new printed page. You may ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments