Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Making Revisions.
Once you turn on revision marking, Excel starts tracking your changes. You can still make changes to your workbooks as you normally do, the only difference is that Excel pays a bit closer attention to what you are doing. When you edit a cell, Excel places a blue triangle indicator in the upper-left corner of the cell. When you position the mouse pointer over the changed cell, Excel displays a comment indicating what change was made to the cell.
You should note that as you are tracking your revisions, Excel only keeps track of the last edit made to each cell. This can cause problems if you want to see a complete history of changes. In that case, you should instruct Excel to keep a complete tracking history on a separate worksheet using the List Changes On a New Sheet check box, at the bottom of the Highlight Changes dialog box. This check box causes Excel to track your changes on a revisions worksheet, instead of the actual worksheet you are changing. This option is available only if you have saved your workbook as a shared file.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8151) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Making Revisions.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Cells that use the information in a particular cell are called dependent cells. Excel provides auditing tools that allow ...
Discover MoreThe auditing tools provided in Excel can provide some very helpful information about how your formulas and data are ...
Discover MoreThe Track Changes tool in Excel can be helpful, but it can also be aggravating because it doesn't allow you to use it on ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-11-21 08:19:50
Henry Noble
Further to Ray's question:
It appears that 'List Changes on a new sheet' is a toggle that is active only when certain conditions are met.
- Changes have been made (in other words, no changes, no list)
- The changed worksheet must have been saved with tracking enabled
When the conditions are met, the box becomes active.
Changes are listed in a new worksheet called "History".
If a change is rejected, the rejection will appear in the History after the next save.
2013-04-27 07:19:05
Ray
"List changes on a new sheet" is grayed out and can not be selected. How do I overcome this? [Excel 2010]
Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: 
Comments