Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Multiple Print Settings.

Using Multiple Print Settings

by Allen Wyatt
(last updated April 8, 2017)

1

If you have multiple areas that you print in a worksheet, you may get tired of repeatedly specifying what area you want to print and then printing it. Such a task is well suited to being done with a macro. The macro can take care of specifying a print area and then actually printing the information.

For instance, let's assume that you have two print ranges defined in your worksheet: Range1 and Range2. Further, Range1 should be printed in portrait orientation and Range2 should be printed in landscape orientation. The following macros can be used to print each of the print ranges:

Sub PrintRange1()
    ActiveSheet.PageSetup.PrintArea = Range("range1").Address
    ActiveSheet.PageSetup.Orientation = xlPortrait
    ActiveWindow.SelectedSheets.PrintOut
End Sub
Sub PrintRange2()
    ActiveSheet.PageSetup.PrintArea = Range("range2").Address
    ActiveSheet.PageSetup.Orientation = xlLandscape
    ActiveWindow.SelectedSheets.PrintOut
End Sub

These are very simple macros, but you get the idea—all you need to do is set up the print job in the macro, and then print from the macro itself. You could even attach the macros to the Quick Access Toolbar or to a shortcut key, as described in other issues of ExcelTips.

If you prefer to not use macros, you could also use the custom views feature of Excel. Simply set the print area, orientation, margins, and other settings desired. Then define this as a custom view. To define a custom view, follow these steps:

  1. Make sure the View tab of the ribbon is displayed.
  2. In the Workbook Views group, click Custom Views. Excel displays the Custom Views dialog box.
  3. Click on Add. Excel displays the Add View dialog box. (See Figure 1.)
  4. Figure 1. The Add View dialog box.

  5. Enter a descriptive name for the view you are defining.
  6. Make sure the Print Settings check box is selected.
  7. Click OK.

You can continue to define and save additional views, as desired. Your custom views are saved with your workbook, and you can later use them to print what you want. (Just display the custom view and then print your worksheet.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6751) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Using Multiple Print Settings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining a Simple Moving Average

A moving average can be a great way to analyze a series of data points that you've collected over time. Setting up a formula ...

Discover More

Determining the Current Page Number

While your macro is processing the text in your document, you may need a way to determine the current page number where the ...

Discover More

Printing Images Based on Hidden Text Setting

When you print your document, the images in the document are normally printed. What if you want only some of your images to ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Excel Refuses to Put Page Breaks between Subtotal Groups

Page breaks not appearing where you expect them in your subtotaled data? It could be because of a setting you made in your ...

Discover More

Making Revisions

You've turned on Highlight Changes, but how do you know what has been changed? This tip explains how Excel displays those ...

Discover More

Understanding Add-Ins

The primary way to extend what Excel can do is through the use of add-ins. This tip explains what they are and the benefits ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-04-08 12:00:45

Novzar Dastoor

Custom Views, though a very nice feature, strangely doesn't work on Excel tables.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.