Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Using Multiple Print Settings.

Using Multiple Print Settings

by Allen Wyatt
(last updated April 8, 2017)

1

If you have multiple areas that you print in a worksheet, you may get tired of repeatedly specifying what area you want to print and then printing it. Such a task is well suited to being done with a macro. The macro can take care of specifying a print area and then actually printing the information.

For instance, let's assume that you have two print ranges defined in your worksheet: Range1 and Range2. Further, Range1 should be printed in portrait orientation and Range2 should be printed in landscape orientation. The following macros can be used to print each of the print ranges:

Sub PrintRange1()
    ActiveSheet.PageSetup.PrintArea = Range("range1").Address
    ActiveSheet.PageSetup.Orientation = xlPortrait
    ActiveWindow.SelectedSheets.PrintOut
End Sub
Sub PrintRange2()
    ActiveSheet.PageSetup.PrintArea = Range("range2").Address
    ActiveSheet.PageSetup.Orientation = xlLandscape
    ActiveWindow.SelectedSheets.PrintOut
End Sub

These are very simple macros, but you get the idea—all you need to do is set up the print job in the macro, and then print from the macro itself. You could even attach the macros to the Quick Access Toolbar or to a shortcut key, as described in other issues of ExcelTips.

If you prefer to not use macros, you could also use the custom views feature of Excel. Simply set the print area, orientation, margins, and other settings desired. Then define this as a custom view. To define a custom view, follow these steps:

  1. Make sure the View tab of the ribbon is displayed.
  2. In the Workbook Views group, click Custom Views. Excel displays the Custom Views dialog box.
  3. Click on Add. Excel displays the Add View dialog box. (See Figure 1.)
  4. Figure 1. The Add View dialog box.

  5. Enter a descriptive name for the view you are defining.
  6. Make sure the Print Settings check box is selected.
  7. Click OK.

You can continue to define and save additional views, as desired. Your custom views are saved with your workbook, and you can later use them to print what you want. (Just display the custom view and then print your worksheet.)

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6751) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Using Multiple Print Settings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Right Aligning a Table Column with an Indent

Word allows you to get a bit fancy in formatting the alignment of your tables. In this tip, you discover how to enter ...

Discover More

Blocking the First Sentence from File Info

When you save a file, the information from the start of the file is saved in the properties for the document, and can be ...

Discover More

Changing Portions of Many Hyperlinks

If you need to modify the URL used in a large number of hyperlinks, you can do so by using a macro and a little ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (ribbon)

Turning Off Track Changes without Unsharing

The Track Changes tool in Excel can be helpful, but it can also be aggravating because it doesn't allow you to use it on ...

Discover More

Using Revision Tracking

Want to keep track of the changes other people make to your workbook or even your own changes? Excel makes gathering this ...

Discover More

Leaving Trace Precedents Turned On

The Trace Precedents auditing tool can be quite helpful in seeing which cells "feed into" a particular formula. The ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2017-04-08 12:00:45

Novzar Dastoor

Custom Views, though a very nice feature, strangely doesn't work on Excel tables.


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.