Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Applying Range Names to Formulas.

Applying Range Names to Formulas

Written by Allen Wyatt (last updated June 18, 2025)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365


3

Named ranges can be a great boon when you are writing formulas. For instance, if you assign the name Tax_Rate to cell A7, you can then use the name Tax_Rate in your formulas instead of A7. This makes your formulas (and their purpose) easier to understand when you are later working with them.

This approach is great if you have not yet created any formulas. What if you already have a bunch of formulas in your worksheet, and they already reference cell A7 instead of Tax_Rate? You could, of course, select each formula and edit them to refer to Tax_Rate instead of A7, but that could be a long process that is prone to mistakes. (My fat fingers often introduce mistakes that I never intended. :>))

The solution is to allow Excel to do the editing for you. It is easy to do; just follow these steps:

  1. Define the named range you want used in your worksheet.
  2. Select the cells that contain formulas.
  3. Display the Formulas tab of the ribbon.
  4. Click the down-arrow at the right of the Define Name tool (in the Defined Names group) and then choose Apply Names. Excel displays the Apply Names dialog box. (See Figure 1.)
  5. Figure 1. The Apply Names dialog box.

  6. Select the name (or names) you want to apply to the formulas in the selected cells. (You can select multiple names by holding down the Ctrl key as you click on each name.) In this example, I'll assume you click on the Tax_Rate name.
  7. Click OK.

That's it; Excel examines your formulas and any reference to cell A7 is replaced with the name of A7, Tax_Rate.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8266) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Applying Range Names to Formulas.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Hyphens and Dashes

Word provides you with three types of hyphens and two types of dashes that you can use in your documents. Understanding ...

Discover More

Copying Formatting

Excel provides a couple of different ways to copy formatting from one cell to another. Perhaps the easiest way is to use ...

Discover More

Printing Portions of Mail Merged Documents

When you use a data source to create a bunch of documents in a mail merge, you might not want to print all the documents ...

Discover More

Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!

More ExcelTips (ribbon)

Moving the House Number to Its Own Cell

Excel is great at manipulating data, but sometimes it is difficult to figure out the best way to do the manipulation. ...

Discover More

Locating a Single-Occurrence Value in a Column

Given a range of cells containing values, you may have a need to find the first value in the range that is unique. This ...

Discover More

First Value Less Than or Equal to 100

If you need to evaluate a row of values to meet specific criteria, then you'll appreciate the discussion in this tip. It ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 9?

2025-06-21 10:56:17

J. Woolley

@Allen
Thank you for showing me the Apply Names dialog. I wasn't aware it existed. The keyboard shortcut is Alt+M+M+A.


2025-06-21 10:50:29

J. Woolley

@Philip
Here's how I define CellAbove independent of Sheet (see Figure 1 below)
You can use the same technique to define CellThis, CellLeft, CellRight, and CellBelow.

Figure 1. 


2025-06-21 08:53:33

Philip

Recent observation: defining a Name with a relative reference (no $ symbols) is now automatically changed by Excel 365 to include the sheet name in the name definition. This was not the case until a few weeks ago, and it frustrates the hell out of me. I often use Names such as "CellAbove", "CellToLeft", ... to make formulas more readable, Microsoft has (without any apparent communication) decided that it is no longer possible to define a name WITHOUT any sheet reference ...

I have (limited) hope that they have picked up my feedback and other similar complaints on the LinkedIn fora and will revert this change. Beats me why they would have done this in the first place ...


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.