Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Shortcut for Selecting a Data Range.
Written by Allen Wyatt (last updated January 25, 2025)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365
The quickest way to select a range of data on your worksheet is to use Ctrl+Shift+8. (This is the same as Ctrl+*.) This selects, using the currently selected cell as the starting point, the contiguous cells that contain data. The selection stops when a blank row or a blank column is reached. The shortcut also results in the upper-left cell of the range being the active cell.
To see how the shortcut works, suppose you have data in the range A1:A325, and more data in the range C1:E190. If you start with cell A7 selected and then press Ctrl+Shift+8, then A1:A325 is selected. (The other data range isn't selected because column B is blank.) If you start with cell D12 selected and press Ctrl+Shift+8, then the range C1:E190 is selected. Again, the selection doesn't extend to column A because column B is blank.
There is another keyboard shortcut that will also select a data range: Ctrl+A. In most Windows-based programs, Ctrl+A stands for "select all," meaning everything in whatever file the program is working on. Not so in Excel. If you have a cell selected within a data range, pressing Ctrl+A once will function the same as Ctrl+*. If you press Ctrl+A a second time, then Excel selects the entire worksheet.
There is a difference between Ctrl+* and Ctrl+A, though: Pressing Ctrl+* not only selects the data range, it also makes the top-left cell in that data range the active cell. Pressing Ctrl+A to select the data range leaves the active cell unchanged.
You can get around this behavior a bit by remembering that once you have a range of cells selected, you can repeatedly press Ctrl+. (that's Ctrl and a period) to select the cells at the corners of the selected range. Thus, pressing Ctrl+A once and then pressing Ctrl+. is the same as pressing Ctrl+*.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8966) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. You can find a version of this tip for the older menu interface of Excel here: Shortcut for Selecting a Data Range.
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2025-01-25 05:30:12
Alex Blakenburg
Ctrl+A behaves differently with an Excel Table (ListObject) selected. While Ctrl+* still selects the Entire Table including the heading,
Pressing Ctrl+A
• Once -> Selects the Tables Data Range excluding the headings
• Twice -> Expands to include the headings (=Ctrl+*)
• Three times -> selects the Entire Worksheet
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Please Note:
This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Excel in Microsoft 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here:
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