Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selecting Visible Cells in a Macro.

Selecting Visible Cells in a Macro

by Allen Wyatt
(last updated December 8, 2018)

Karthi notes that he often needs to use Go To Special to select just the visible cells in a selection. This makes him wonder if there is a way that such cells can be selected in a macro.

There are numerous ways that just the visible cells can be selected without a macro, but those won't be gone into here. The assumption is that you want to select the visible cells as part of a larger macro you may be creating. For instance, you might need to select the visible cells before doing some sort of formatting or before you process the cells in some other way.

To select just the visible cells from a range of selected cells, you can use the following line of code:

Selection.SpecialCells(xlCellTypeVisible).Select

If you need to work on some other initial range of cells before selecting the visible subset of those cells, all you need to do is change the "Selection" portion of the line. For instance, you could select the visible cells in the used range of the worksheet by using this line:

ActiveSheet.UsedRange.SpecialCells(xlCellTypeVisible).Select

Similarly, you could select all the visible cells on the entire worksheet by using this line:

Cells.SpecialCells(xlCellTypeVisible).Select

Keep in mind that the techniques described so far select all the cells that are visible, even if they are off-screen. In other words, the techniques select any non-hidden cells in the worksheet. If you truly want to select only those non-hidden cells that are visible on the screen at the current time, then you can use a different technique:

Intersect(MyRange, ActiveWindow.VisibleRange).SpecialCells(xlCellTypeVisible)

The code starts by selecting only those cells where a given range (in this case "MyRange") intersects with the visible range of cells in the active window. These cells are further winnowed down by using the SpecialCells collection to make sure that only non-hidden cells are used.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8524) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Selecting Visible Cells in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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