Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Selecting Visible Cells in a Macro.

Selecting Visible Cells in a Macro

by Allen Wyatt
(last updated December 8, 2018)

Karthi notes that he often needs to use Go To Special to select just the visible cells in a selection. This makes him wonder if there is a way that such cells can be selected in a macro.

There are numerous ways that just the visible cells can be selected without a macro, but those won't be gone into here. The assumption is that you want to select the visible cells as part of a larger macro you may be creating. For instance, you might need to select the visible cells before doing some sort of formatting or before you process the cells in some other way.

To select just the visible cells from a range of selected cells, you can use the following line of code:

Selection.SpecialCells(xlCellTypeVisible).Select

If you need to work on some other initial range of cells before selecting the visible subset of those cells, all you need to do is change the "Selection" portion of the line. For instance, you could select the visible cells in the used range of the worksheet by using this line:

ActiveSheet.UsedRange.SpecialCells(xlCellTypeVisible).Select

Similarly, you could select all the visible cells on the entire worksheet by using this line:

Cells.SpecialCells(xlCellTypeVisible).Select

Keep in mind that the techniques described so far select all the cells that are visible, even if they are off-screen. In other words, the techniques select any non-hidden cells in the worksheet. If you truly want to select only those non-hidden cells that are visible on the screen at the current time, then you can use a different technique:

Intersect(MyRange, ActiveWindow.VisibleRange).SpecialCells(xlCellTypeVisible)

The code starts by selecting only those cells where a given range (in this case "MyRange") intersects with the visible range of cells in the active window. These cells are further winnowed down by using the SpecialCells collection to make sure that only non-hidden cells are used.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8524) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Selecting Visible Cells in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Evaluating Formulas

Need a bit of help in figuring out how Excel is evaluating a particular formula? It's easy to figure out if you use the ...

Discover More

WordTips Menu 2014 Archive (Table of Contents)

WordTips is a weekly newsletter that provides tips on how to best use Microsoft's word processing software. At ...

Discover More

Forcing Word to Display Spelling and Grammar Errors

If your document has enough spelling errors in it, Word informs you that you have too many and then refuses to display ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Selecting the First Cell In a Row

When creating macros, you'll often have a need to select different cells in the worksheet. Here's how to select the first ...

Discover More

Item Not Available in Library

When sharing workbooks with others, you may find that the macros in those workbooks may not work as you expect. This tip ...

Discover More

Finding the Last-Used Cell in a Macro

Ever wonder what the macro-oriented equivalent of pressing Ctrl+End is? Here's the code and some caveats on using it.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.