Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Aligning Cells when Importing from CSV.

Aligning Cells when Importing from CSV

by Allen Wyatt
(last updated June 5, 2018)

2

Marinos works with CSV files a lot. In his case, the CSV files are created by a custom application and he found that he can even include formulae in them. So if a line of the CSV file contains ",,,Total:,=SUM(D5:D13),,,," the formula is evaluated and all is fine. One thing Marinos wants to do, however, is indicate in the CSV file how individual cells should be justified after they are imported into Excel. He seems to remember that in Lotus 123 he could use a prefix character to indicate the alignment of the cell (' for left, ^ for middle, and " for right); he figures the same capability would be great in Excel.

There is no way to do this in Excel; alignment of imported data is based on system defaults, such that text is left-justified and numbers are right-justified. One option, however, would be to add a prefix character that you could then later "parse" with a macro to apply the desired alignment. For instance, you could use "<" for left, "^" for center, and ">" for right. When Excel imports the CSV files, the fields are treated as text. You can then run this macro to search for the leading alignment character and do the desired action:

Sub SetJustification()
    Dim rCell As Range

    For Each rCell In ActiveSheet.UsedRange
        With rCell
            Select Case Left(.Value, 1)
                Case "<"
                    .Value = Mid(.Value, 2)
                    .HorizontalAlignment = xlHAlignLeft
                Case "^"
                    .Value = Mid(.Value, 2)
                    .HorizontalAlignment = xlHAlignCenter
                Case ">"
                    .Value = Mid(.Value, 2)
                    .HorizontalAlignment = xlHAlignRight
            End Select
        End With
    Next
    Set rCell = Nothing
End Sub

The macro checks each cell in the worksheet. If the cell begins with an alignment character, then the character is removed and the proper alignment is applied.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8709) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Aligning Cells when Importing from CSV.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining If a Value is Out of Limits

Need to figure out if a value is outside of some arbitrary limit related to a different value? There are a number of ways ...

Discover More

Viewing Files of a Certain Type

When you choose to open a file, Word normally displays only those files that end with the .DOCX or .DOCM extensions. If ...

Discover More

Hiding Gridlines

For those times when you remove the borders from your tables, Word provides a way that you can display non-printing ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Full Path to Workbook

Need to get the full path of your current workbook into the Clipboard? Excel doesn't make it quite as easy as it used to ...

Discover More

Handling Leading Zeros in CSV Files

When dealing with files containing comma-separated values, you want to make sure that what gets imported into Excel ...

Discover More

Renaming a Workbook

Renaming a workbook from within Excel can seem daunting, but it is actually quite easy. All you need to do is use the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 6?

2018-06-05 12:50:17

David Gray

Although it doesn't address this specific issue, when I want greater control over the way Excel imports a CSV file, I bring it into Excel via the legacy import wizard for delimited text files. When you point it to a CSV, you get full control of the process, and can set the data type of each column.


2014-10-04 07:59:01

Steve Slay

Typo Alert!

Case ">"
.Value = Mid(.Value, 2)
.HorizontalAlignment = xlHAlignCenter


Should be;
Case ">"
.Value = Mid(.Value, 2)
.HorizontalAlignment = xlHAlignRight


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.