Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Print Quality.

Setting Print Quality

Written by Allen Wyatt (last updated August 26, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021


Many printers on the market these days provide a bevy of different features. It is not unusual, for instance, for printers to be able to print on different paper stocks, use different inks, and pull paper from different trays. Some printers even allow you to pick different levels of quality for output.

Print quality is often measured in DPI, or dots per inch. This is a measure of printer resolution and simply means the number of individual ink dots that a printer can produce within a linear inch. Some printer drivers used with Windows allow you to specify which resolution you want to use for a particular print job. If your printer allows you to adjust this setting, you can take advantage of it in Excel in this manner:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the bottom-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is selected. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Use the Print Quality drop-down list to select the resolution of print quality you want to use.
  6. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8734) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Setting Print Quality.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Cross-Reference to the First Style on a Page

A common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the ...

Discover More

Displaying the Selected Cell's Address

Need to know the address of the cell that is currently selected? There is no worksheet function to return this ...

Discover More

Formatting an ASCII Table with Spaces

When you get a text file from a program other than Word, tabular information may be formatted with nothing but spaces in ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (ribbon)

Adding Page Borders to a Printout

Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you ...

Discover More

Changing Cell Values while Printing

When printing mulitiple copies of the same worksheet, you may have a need to change something simple for each of the ...

Discover More

Printing Multiple Worksheets on a Single Page

Got a bunch of worksheets and you want to save paper by printing multiple worksheets on a single piece of paper? There ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.