Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Print Quality.

Setting Print Quality

by Allen Wyatt
(last updated November 24, 2018)

Many printers on the market these days provide a bevy of different features. It is not unusual, for instance, for printers to be able to print on different paper stocks, use different inks, and pull paper from different trays. Some printers even allow you to pick different levels of quality for output.

Print quality is often measured in DPI, or dots per inch. This is a measure of printer resolution and simply means the number of individual ink dots that a printer can produce within a linear inch. Some printer drivers used with Windows allow you to specify which resolution you want to use for a particular print job. If your printer allows you to adjust this setting, you can take advantage of it in Excel in this manner:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the bottom-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is selected. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Use the Print Quality drop-down list to select the resolution of print quality you want to use.
  6. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8734) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. You can find a version of this tip for the older menu interface of Excel here: Setting Print Quality.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Object Anchors

Do you have documents that contain objects? Understanding how Word handles objects and the way they are anchored can make ...

Discover More

AutoFilling with Weekdays

Need to fill a range of cells with the days of the week? Excel makes it easy to do so using AutoFill.

Discover More

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...

Discover More

Selecting a Paper Size

Excel can print your worksheet on just about any paper size you can imagine. How you select the paper size you want used ...

Discover More

Printing Row Numbers

Excel displays row numbers on-screen that help you easily see what is in each row. If you want to print these row ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.