Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Print Quality.

Setting Print Quality

by Allen Wyatt
(last updated July 12, 2016)

1

Many printers on the market these days provide a bevy of different features. It is not unusual, for instance, for printers to be able to print on different paper stocks, use different inks, and pull paper from different trays. Some printers even allow you to pick different levels of quality for output.

Print quality is often measured in DPI, or dots per inch. This is a measure of printer resolution and simply means the number of individual ink dots that a printer can produce within a linear inch. Some printer drivers used with Windows allow you to specify which resolution you want to use for a particular print job. If your printer allows you to adjust this setting, you can take advantage of it in Excel in this manner:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the bottom-right corner of the Page Setup group. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is selected. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Use the Print Quality drop-down list to select the resolution of print quality you want to use.
  6. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8734) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Setting Print Quality.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Spell Checking Your Document

One of the final touches that many people perform is to check the spelling of their document. This can help improve the ...

Discover More

Adjusting Cell Margins for More White Space

Is the information in your cells too jammed up? Here are some ways you can add some white space around that information ...

Discover More

Printing Web Discussions

If you are using the Web discussions feature built into some versions of Excel, you may want to print out a discussion at ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Using Less Paper on Printouts

If a worksheet contains nothing but a bunch of values in column A, you may be loathe to print the worksheet and "waste" a ...

Discover More

Selecting a Paper Source

When you print a worksheet, you may want to specify that the printout be done on a particular paper tray in a particular ...

Discover More

Printing Limited Pages from a Range of Worksheets

Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 4?

2016-07-12 12:30:01

Barry Kruse

Frankly, I have never bothered changing the default DPI settings for the printer for things like spreadsheets. More interesting are some of the other printer driver options, all of which seem to be invisible to the macro recorder. What is the trick to getting Excel to set printer driver options?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.