Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Portion of a Worksheet.

Printing a Portion of a Worksheet

by Allen Wyatt
(last updated May 17, 2021)

It is a safe bet that you already know how to print a worksheet. What you may not know is how you can quickly print just a portion of a worksheet. You can accomplish this by following these steps:

  1. Select the cell range you want to print.
  2. Display the Print options in Excel. (You can display the File tab of the ribbon and click Print, but the easiest way is to just press Ctrl+P.)
  3. Click the rectangular button immediately under the Settings heading. (This button is initially set to Print Active Sheets.) Excel displays some printing options.
  4. Choose the Print Selection option.
  5. Click the Print button.

If you are using Excel 2007, then the steps are a bit different:

  1. Select the cell range you want to print.
  2. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. In the Print What box, choose the Selection option.
  5. Click on the OK button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12044) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing a Portion of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using a Formula in a Footer

Excel won't let you place a formula directly into a footer. You can, however, create a simple macro that will produce the ...

Discover More

Always Printing Drawing Objects

Add a bunch of drawing objects to your document, and you may wonder how to make sure they all appear on a printout. How ...

Discover More

Adjusting the Size of Ribbon Icons

Do you feel like the icons on the ribbon take too much screen space? Your options in reducing that "icon footprint" may ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Preventing Changes to Multiple Selected Worksheets

It is common to select a group of worksheets and then print them. When done, any edits you make may affect the entire ...

Discover More

Printing Limited Pages from a Range of Worksheets

Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...

Discover More

Top Margin Ignored when Printing

When you press the Print button in Excel, you want your worksheet to go to your printer and produce output as you expect. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.