Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing a Portion of a Worksheet.

Printing a Portion of a Worksheet

by Allen Wyatt
(last updated January 16, 2016)

It is a safe bet that you already know how to print a worksheet. What you may not know is how you can quickly print just a portion of a worksheet. You can accomplish this by following these steps:

  1. Select the cell range you want to print.
  2. Display the Print options in Excel. (You can display the File tab of the ribbon and click Print, but the easiest way is to just press Ctrl+P.)
  3. Click the rectangular button immediately under the Settings heading. (This button is initially set to Print Active Sheets.) Excel displays some printing options.
  4. Choose the Print Selection option.
  5. Click the Print button.

If you are using Excel 2007, then the steps are a bit different:

  1. Select the cell range you want to print.
  2. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. In the Print What box, choose the Selection option.
  5. Click on the OK button.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12044) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Printing a Portion of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Current Directory

When you use a macro to do file operations, it works (by default) within the current directory. If you want to know which ...

Discover More

Displaying the Document Map

One of the viewing modes you can use for a document involves the use of the Document Map. This shows a quick outline of your ...

Discover More

Checking if a Workbook is Already Open

Knowing of a workbook is already open can be a prerequisite to your macro working correctly. Here's how to check it out.

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (ribbon)

Printing Selected Worksheets

When you accumulate quite a few workbooks in folder, you might need to print out selected worksheets from all of the ...

Discover More

Specifying a Print Tray for a Worksheet

If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot of ...

Discover More

Creating a Multi-Worksheet Report

It is not uncommon to use Excel to print out regular reports. If your report needs to span multiple worksheets, here's one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.