Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Odd or Even Pages.

Printing Odd or Even Pages

by Allen Wyatt
(last updated December 7, 2013)

3

When printing longer worksheets, you may long for a way to print either odd or even pages. Unfortunately, Excel doesn't' include this capability. There are a couple of ways you can work around this problem, however.

First, if your purpose for printing odd and even pages is to print double-sided, you might check out your printer driver to see if it can handle double-sided printing or if it will somehow print just odd or even pages. This approach allows you to bypass Excel altogether.

Another way to bypass Excel is to simply create a PDF file from your output. You can then open the PDF file and use Acrobat or Adobe Reader to print either odd or even pages.

If you want to stay within Excel, then perhaps the best way to handle the situation is to come up with a macro that will handle the printing. Such a macro can be approached in any number of ways. Here's a short one:

Sub PrintOddEven()
    Dim TotalPages As Long
    Dim StartPage As Long
    Dim Page As Integer

    TotalPages = Application.ExecuteExcel4Macro("GET.DOCUMENT(50)")
    StartPage = InputBox("Enter starting page number")

    If StartPage > 0 Then
        For Page = StartPage To TotalPages Step 2
            ActiveSheet.PrintOut From:=Page, To:=Page, _
              Copies:=1, Collate:=True
        Next
    End If
End Sub

When you run the macro, you are asked for a starting page number. In most instances you would enter either 1 or 2, but you could actually enter any page number you want. The macro then prints the starting page and every second page from thereon out.

You could, if desired, also print odd and even pages by creating two custom views in Excel—one for odd pages and one for even pages. All you need to do is specify a non-contiguous range of cells (consisting of the cells in either the odd or even pages) as your print area for each view. For instance, if you wanted to define a print area that consisted of the cells for all the odd pages, you could do this:

  1. Change to Page Break Preview.
  2. Use the mouse to select all the cells of page 1.
  3. Hold down the Ctrl key as you select all the cells of page 3.
  4. In turn, and still holding down the Ctrl key, select all the cells of the other odd-numbered pages.
  5. Define the selected cells as the print area.

With the print area selected, save the view. Then wipe out the print area, use the same technique to select all the even cells, and save the view. You now have two views you can print, and each view will contain only odd or even pages. The only drawback to this approach is that Excel numbers the printed pages sequentially (1, 2, 3, 4) instead of what they really are (1, 3, 5, 7).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8845) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing Odd or Even Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Selecting Text

Want a really quick way to select text? Just combine the Shift key with a simple mouse click.

Discover More

Specifying a Font in WordArt

Do you use WordArt to place graphics in your Excel workbooks? If so, you may want to modify the font used by the program to ...

Discover More

Quickly Accessing the Column Tab

If you need to quickly display the Column tab of the Table Properties dialog box, here are some handy tricks you can use. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (ribbon)

Printing a Draft Watermark

Adding a watermark to the background of a printout can be challenging. This tip explains the different ways you can implement ...

Discover More

Flipping Landscape Orientation when Printing

When printing a worksheet, you may want to rotate the output on the page to fit a certain orientation. Excel doesn't allow ...

Discover More

Adding Page Borders to a Printout

Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 6?

2016-03-03 20:34:29

Chris Bryan

I tried the macro idea, it works very well,
the only downside to it that I can find , that is unless I am missing something, is that you can't put a page range in, it prints all or nothing.
In other words it is fine if you just want a straight print run of all odd pages or all even pages.
Thanks for all the info'
Chris


2016-03-03 16:06:40

Chris Bryan

Thanks for the PDF tip to get excel items printed in odd or even pages , saved me a lot of hassle, can't understand why MS haven't included this option in the office programme "DOH" typical of them !!!!
Thanks again
Chris


2014-11-08 14:14:56

Arindam

I have tried out the macro for the printout as PDF version however every page of excel(I have 50 of them)started getting saved as separate files. Any idea how to avoid this?


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.