Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, and 2013. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Printing Odd or Even Pages.

Printing Odd or Even Pages

by Allen Wyatt
(last updated August 24, 2017)


When printing longer worksheets, you may long for a way to print either odd or even pages. Unfortunately, Excel doesn't' include this capability. There are a couple of ways you can work around this problem, however.

First, if your purpose for printing odd and even pages is to print double-sided, you might check out your printer driver to see if it can handle double-sided printing or if it will somehow print just odd or even pages. This approach allows you to bypass Excel altogether.

Another way to bypass Excel is to simply create a PDF file from your output. You can then open the PDF file and use Acrobat or Adobe Reader to print either odd or even pages.

If you want to stay within Excel, then perhaps the best way to handle the situation is to come up with a macro that will handle the printing. Such a macro can be approached in any number of ways. Here's a short one:

Sub PrintOddEven()
    Dim TotalPages As Long
    Dim StartPage As Long
    Dim Page As Integer

    TotalPages = Application.ExecuteExcel4Macro("GET.DOCUMENT(50)")
    StartPage = InputBox("Enter starting page number")

    If StartPage > 0 Then
        For Page = StartPage To TotalPages Step 2
            ActiveSheet.PrintOut From:=Page, To:=Page, _
              Copies:=1, Collate:=True
    End If
End Sub

When you run the macro, you are asked for a starting page number. In most instances you would enter either 1 or 2, but you could actually enter any page number you want. The macro then prints the starting page and every second page from thereon out.

You could, if desired, also print odd and even pages by creating two custom views in Excel—one for odd pages and one for even pages. All you need to do is specify a non-contiguous range of cells (consisting of the cells in either the odd or even pages) as your print area for each view. For instance, if you wanted to define a print area that consisted of the cells for all the odd pages, you could do this:

  1. Change to Page Break Preview.
  2. Use the mouse to select all the cells of page 1.
  3. Hold down the Ctrl key as you select all the cells of page 3.
  4. In turn, and still holding down the Ctrl key, select all the cells of the other odd-numbered pages.
  5. Define the selected cells as the print area.

With the print area selected, save the view. Then wipe out the print area, use the same technique to select all the even cells, and save the view. You now have two views you can print, and each view will contain only odd or even pages. The only drawback to this approach is that Excel numbers the printed pages sequentially (1, 2, 3, 4) instead of what they really are (1, 3, 5, 7).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8845) applies to Microsoft Excel 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Excel here: Printing Odd or Even Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Returning a Blank Value

Is it possible for a formula to return a blank value? It depends on how you define your terms. This tip examines all the ...

Discover More

Columns within Text Boxes

When creating a layout for your document, you might use text boxes to position text in specific places. If you want those ...

Discover More

Controlling How Documents Stack when Opened

When you open multiple documents, Windows cascades the document windows on your desktop. If you want the windows to be ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (ribbon)

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...

Discover More

Massive Printouts

Have you ever wanted to do a simple printout, only to find that Excel spit out dozens of pages, and most of them were ...

Discover More

Printing Row Numbers

Excel displays row numbers on-screen that help you easily see what is in each row. If you want to print these row ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 5?

2016-03-03 20:34:29

Chris Bryan

I tried the macro idea, it works very well,
the only downside to it that I can find , that is unless I am missing something, is that you can't put a page range in, it prints all or nothing.
In other words it is fine if you just want a straight print run of all odd pages or all even pages.
Thanks for all the info'

2016-03-03 16:06:40

Chris Bryan

Thanks for the PDF tip to get excel items printed in odd or even pages , saved me a lot of hassle, can't understand why MS haven't included this option in the office programme "DOH" typical of them !!!!
Thanks again

2014-11-08 14:14:56


I have tried out the macro for the printout as PDF version however every page of excel(I have 50 of them)started getting saved as separate files. Any idea how to avoid this?

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.