Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

by Allen Wyatt
(last updated February 25, 2017)

3

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or a later version, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 and later versions) matches the printer you want to use for your printing. If you want to change the printer, use the drop-down list to select a different printer.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 and later versions). Excel displays the Properties dialog box for the printer you chose in step 2. (See Figure 1.)
  4. Figure 1. The Properties dialog box for a printer.

  5. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  6. Click on OK to close the Properties dialog box.
  7. Print your worksheet as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12200) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working with Other People's Files

When you get files from other people, you may want a quick way to apply your formatting to their text. Provided that the ...

Discover More

Copying Comments when Filtering

The advanced filtering feature in Excel allows you to quickly copy unique information from one data list to another. If you ...

Discover More

Counting with Subtotals

There are a variety of ways you can count information in different groupings. One convenient way is to use the subtotaling ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (ribbon)

Specifying a Print Tray for a Worksheet

If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot of ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Printing Only Selected Pages

When you print a worksheet, you don't need to print the whole thing. You can print only the pages you want. Here's how to do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 2?

2017-02-25 17:45:04

Val

@John_MacDonald: I know paper size is printer dependent but most printers I work with, Laser Jet/Print Jet, go as small as 3"x5". There must be something close to the size you need so you don't have to fuss too much with margins ...


2017-02-25 05:39:50

Eyal

this is a tip? I am sorry but any person that knows how to operate a bit of excel is probably aware of the ability to get into printer settings.
I was expecting some information regarding page break, fit page etc...


2012-10-13 09:59:23

John MacDonald

The issue I have most often with printers is that I want to print on different size paper (an example golf scoring card) and the printer only allows a few paper sizes. What I end up doing is fiddling with margins row width and height until I get the print centered where I want it on the paper.
In the past some printers allowed custom paper sizes.
Thanks


This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.