Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

by Allen Wyatt
(last updated February 25, 2017)

3

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or a later version, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 and later versions) matches the printer you want to use for your printing. If you want to change the printer, use the drop-down list to select a different printer.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 and later versions). Excel displays the Properties dialog box for the printer you chose in step 2. (See Figure 1.)

    4. Figure 1. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Print your worksheet as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12200) applies to Microsoft Excel 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Excel here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Reference in a Named Range

Define a named range today and you may want to change the definition at some future point. It's rather easy to do, as ...

Discover More

Excel 2010 Serious Sorting (Table of Contents)

Sorting data means that you organize it in whatever order you desire. Excel's sorting feature can be used in a variety of ...

Discover More

Changing Existing Captions

Word allows you to automatically create captions for various elements of your document, such as figures and tables. These ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (ribbon)

Easily Printing to PDF

It used to be quite difficult to produce a PDF file from an Excel workbook. Times change, though, and you now have a ...

Discover More

Adding Page Borders to a Printout

Need a full-page border on your Excel printouts? It's not as easy to get one as you might wish. There are a few ways you ...

Discover More

Printing a Draft Watermark

Adding a watermark to the background of a printout can be challenging. This tip explains the different ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 8?

2017-02-25 17:45:04

Val

@John_MacDonald: I know paper size is printer dependent but most printers I work with, Laser Jet/Print Jet, go as small as 3"x5". There must be something close to the size you need so you don't have to fuss too much with margins ...

2017-02-25 05:39:50

Eyal

this is a tip? I am sorry but any person that knows how to operate a bit of excel is probably aware of the ability to get into printer settings.
I was expecting some information regarding page break, fit page etc...

2012-10-13 09:59:23

John MacDonald

The issue I have most often with printers is that I want to print on different size paper (an example golf scoring card) and the printer only allows a few paper sizes. What I end up doing is fiddling with margins row width and height until I get the print centered where I want it on the paper.
In the past some printers allowed custom paper sizes.
Thanks

This Site

Got a version of Excel that uses the ribbon interface (Excel 2007 or later)? This site is for you! If you use an earlier version of Excel, visit our ExcelTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.