Please Note: This article is written for users of the following Microsoft Excel versions: 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

Written by Allen Wyatt (last updated March 30, 2023)
This tip applies to Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021

3

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. If you are using Excel 2007, you'll see the Print dialog box. If you are using Excel 2010 or a later version, you will see the File tab of the ribbon with the print options displayed.
  2. Make sure the printer listed at the top of the dialog box (Excel 2007) or tab (Excel 2010 and later versions) matches the printer you want to use for your printing. If you want to change the printer, use the drop-down list to select a different printer.
  3. Click the Properties button (Excel 2007) or the Printer Properties link (Excel 2010 and later versions). Excel displays the Properties dialog box for the printer you chose in step 2. (See Figure 1.)

    4. Figure 1. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Print your worksheet as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12200) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, Excel in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Excel here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine more than 7?

2017-02-25 17:45:04

Val

@John_MacDonald: I know paper size is printer dependent but most printers I work with, Laser Jet/Print Jet, go as small as 3"x5". There must be something close to the size you need so you don't have to fuss too much with margins ...

2017-02-25 05:39:50

Eyal

this is a tip? I am sorry but any person that knows how to operate a bit of excel is probably aware of the ability to get into printer settings.
I was expecting some information regarding page break, fit page etc...

2012-10-13 09:59:23

John MacDonald

The issue I have most often with printers is that I want to print on different size paper (an example golf scoring card) and the printer only allows a few paper sizes. What I end up doing is fiddling with margins row width and height until I get the print centered where I want it on the paper.
In the past some printers allowed custom paper sizes.
Thanks

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